Accounts Payable Specialist

The Virginia Military Institute is accepting applications for a full-time Financial Services Accounts Payable Specialist in the Procurement/Accounts Payable Department. This individual will serve as the point of contact for processing state-related payments, as well as the primary backup for local fund expenditures and Institute travel-related reimbursements.

• Ensure the propriety of Institute expenditures.
• Ensure that each request for disbursement is appropriately supported by adequate documentation and that all necessary approvals are obtained.
• Review disbursement requests and invoices for mathematical accuracy and appropriate expenditure code assignment.
• Verify expense with Colleague P.O. and/or eVA order, as applicable. Document any discrepancies on P.O. and resolve with the Purchasing Office before processing.
• Process vouchers in a timely manner to ensure prompt payment deadlines are met.
• Research and respond to questions as needed from departments and vendors regarding the status of paid and unpaid invoices.
• Process ‘stop payments’ as necessary.
• Generate daily reports and reconcile disbursements.
• Assist with processing local fund and travel vouchers, as required.
• Ensure 1099 reportable payments are properly recorded as such when processed for payment.
• Ensure vendors are properly entered into Colleague and obtain respective COVA Form W-9.

• Knowledge of basic accounting principles and processes.
• Strong general math skills.
• Strong interpersonal, customer service, and communication skills.
• Proficiency in the use of computer software and programs such as MS Outlook, Word and Excel.

• Experience with Ellucian Colleague (or similar) financial accounting system.
• Familiarity with the Commonwealth’s Accounting Policies & Procedures Manual (CAPP Manual)
• Prior Accounts Payable experience.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.

Requesting an AHP Letter can be found atAHP Letter or by calling DARS at .

Note:Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022
- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.
Equal Opportunity Employer