Assistant Director-Finance, Campus Dining

It’s fun to work in a company where people truly believe in what they are doing!

Job Description:

Under the general direction of both the Chief Financial Officer and the Director of Campus Dining provide accounting management and support as it relates to Campus Dining. This includes initiating, planning, organizing, implementing, and controlling financial operations to include budget preparations, accounting processes and procedures, internal controls, and report preparation and analysis. Provide oversight in integration of system reporting applications and report and development including but not limited to Oracle Micros, CS Gold, Star Rez, and Cal Poly Partners’ enterprise system.

Provide direct supervision of assigned accounting functions, staff and departments.

Budget Preparation and Financial Reporting Duties:

• Coordinate the development of the Campus Dining annual operating budget with input from the Director

• Analyze budget data and monitor budget status throughout the year to recommend operation changes and/or budget adjustments deemed appropriate

• Conduct program analysis to determine budgetary implications from the standpoint of both funding requirements and timeline projections

• Develop, coordinate and implement streamlined financial reporting by integrating and consolidating various systems data

• Analyze and review monthly financial reports to include monthly budget analysis, line-item accuracy and compliance with generally accepted accounting principles

• Prepare internal financial reports and develop additional reports as needed to provide financial information to Directors and Department Managers

• Work with IT to purchase/implement integrated reporting tools

• Work with IT to purchase/implement new applications or software

• Become proficient on programs utilized by Housing that impact Campus Dining process and accounting

• Train locations on use of inventory/Chartwells systems

• Serve as liaison for meal share program processes with Dean of Students

• Work with university housing for housing student meal plan enrollment

• Prepare detailed analysis of proposed meal plans, including impact on income

• Support the Cal Maritime Corporation dining program

General Accounting Duties:

• Provide oversight management responsibility for accounts receivable, general ledger, accounts payable, inventory accounting, cash operations, financial reporting, internal controls and long-range planning

• Analyze financial reports, prepare financial forecasts, and perform interpretive analysis

• Develop and coordinate short and long range plans with guidance of the Director to provide multi-year forecasting of income and expense data, anticipated need for new/replacement equipment, buildings, and systems

• Act as primary audit liaison for Campus Dining with respect to CSU Compliance audit and internal/ external audits.

• Confer with auditors in respect to internal controls, financial processes and transactions, accounting records, and prepare audit schedules

• Responsible for implementation, maintenance and reporting of dining plan programs including but not limited to Dining Plans, Campus Express, and Gift Cards

• Coordinate dining plan communications with marketing, and prepare dining plan contracts

• Recognize need and create necessary tools for operations and location managers to maintain and/or improve efficiencies, controls and customer service

• Develop and foster business relationships with Campus constituents to implement and promote Campus Dining programs

• Serve, as needed, on specific committees related to finance, accounting, or budgeting matters

• Demonstrate initiative and/or continuous improvement annually via established metrics or approvals from the director

• Perform other duties as assigned

• Interview job applicants and recommend appointments, orient and train new employees, cross-train staff, establish work priorities, assign tasks, schedule hours, approve leave requests, prepare performance evaluations and recommend disciplinary action as necessary

• Supervise the daily activities of the assigned staff and departments including but not limited to effective delegation of assignments,…