HR Onboarding Supervisor

Posting Details

Job Title HR Onboarding Supervisor

Requisition Number RE55355

Department Name 3J520:

Human Resources Solution Center

Work Location Lexington, KY

Grade Level 45

Salary Range $48,/year

Type of Position Staff

Position Time Status Full-Time

Required Education BA

Required Related Experience 4 yrs

Required License/Registration/Certification None

Physical Requirements The essential job functions of this position requires the ability to communicate and build working relationships with staff, faculty and candidates from various backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service and positively represent the university; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary position;

interact with individuals from various levels throughout the university and work successfully in a team as well as independently.

Shift Monday – Friday 7:30 am – 4:30 pm (40 hours/week).

Job Summary The University of Kentucky is seeking a HR Onboarding Supervisor to lead our centralized onboarding function and ensure a seamless, compliant, and welcoming experience for new hires across the university and UK Health Care. This role provides leadership for onboarding operations from offer acceptance through day-one readiness, overseeing service delivery, workflow governance, compliance requirements, and continuous process improvement in a high-volume, fast-paced environment.

The HR Onboarding Supervisor leads a team of onboarding professionals, manages day-to-day operations, and partners closely with Talent Acquisition, PAR Processing, Payroll, HR Operations, hiring managers, and institutional stakeholders to ensure new employees are prepared for success from day one. This position plays a key role in modernizing onboarding processes, driving technology adoption, and maintaining operational excellence across the enterprise.

What You’ll Do

• Lead centralized onboarding operations from offer acceptance through day-one readiness across campus and UK Health Care
• Supervise, coach, and develop a team of onboarding specialists while ensuring high-quality service delivery and accountability
• Oversee onboarding workflow governance, workload management, escalations, and service-level performance
• Partner with Talent Acquisition, PAR Processing, Payroll, and departmental leaders to coordinate onboarding activities and remove barriers to successful start dates
• Lead compliance-sensitive onboarding functions including Form I-9, background checks, pre-employment screenings, documentation controls, and audit readiness activities
• Drive process improvement initiatives that strengthen operational efficiency, consistency, and the new hire experience
• Monitor key performance metrics, identify trends, and provide operational insights and recommendations to leadership
• Support technology adoption and optimization across onboarding workflows, systems, and processes

What You’ll Bring

• Experience leading onboarding, HR operations, talent acquisition operations, shared services, or similar customer-focused functions
• Demonstrated success supervising and developing employees in a fast-paced environment
• Strong organizational skills with the ability to manage competing priorities and operational deadlines
• Experience navigating compliance-sensitive processes and maintaining high standards of accuracy and confidentiality
• Excellent communication, relationship-building, and problem-solving skills
• A continuous improvement mindset with the ability to identify opportunities, implement solutions, and drive change
• Experience using HR systems, applicant tracking systems, onboarding platforms, or related technologies

What’s In It For You

• Opportunit…