Administration Executive Assistant

Administration Executive Assistant

We are seeking an Administration Executive Assistant to support our office operations, providing a variety of routine and occasionally some complex administrative, clerical and technical work in assistance to the County Administrator and supporting staff; performing day-to-day tasks necessary to ensure accurate and timely performance of duties.

Essential Functions:

• Prepares routine and/or non-routine letters, agenda, memoranda, forms and other correspondence
• Types, proof reads, assembles and distributes agendas and agenda packets for County Commission and other meetings
• Required to set up and tear down Commission meetings, Department Head meetings and other special work sessions
• Prepares purchase orders and does vendor research
• Maintains inventory and ordering of office supplies
• Maintains credit card accounts and correspondence with credit card company for Administration, H.R. and Commissioners
• Maintains bidding, ordering and tracking of paper supply for all County Departments
• Assists with research for annual budget preparation and assembles budget packets for budget workshops
• Prepares and distributes monthly County Commission calendar
• Distributes mail to the County Administrator, Human Resources staff and County Commissioners
• Types documents for legal publications and new releases
• Maintains the appointed Board book and the application process for those Boards
• Maintains, updates and initiates any changes necessary with Seward County insurance policies, as directed
• Coordinates scheduling for appointments, meetings, conferences, etc.; makes travel arrangements; confirms appointments and/or reservations, as required
• Receives and screens calls, mail and visitors; responds to inquiries and initiates fact-finding to resolve issues of a non-routine nature
• Updates and maintains official Seward County website and Facebook page
• Enforces and maintains compliance with all federal, state and local laws and ordinances
• Performs other duties as assigned or deemed necessary
• Complies with all organizational and departmental policies and procedures
• Operates all job-related equipment, machinery, tools and other aids as required or needed
• Protects and maintains any confidential information you have access to, whether oral, written, or electronic

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proven work experience as an Administration Assistant, Administrative Assistant, or similar role
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Strong time management skills and the ability to prioritize work effectively
• Attention to detail and excellent problem-solving skills
• Outstanding written and verbal communication skills
• High school diploma; 5 years of qualifications in Office Administration are advantageous

Benefits:

Competitive salary and benefits package, including health insurance, retirement plans, and paid time off.

How to Apply:

To be considered, all of the following materials must be submitted.

• Completed and signed Seward County application
• Job-related resume including contact information for three professional references

Selection Process:

Meeting the minimum qualifications for a position does not assure the applicant an interview. Applicants selected for an interview will be notified of the time and place of the interview. Interviews are typically carried out by the relevant departments. All qualified applicants are encouraged to apply. More information about Seward County jobs can be found ardcountyks.org/jobs. Seward County is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.