Accounting Clerk

Summary

The Accounting Clerk is responsible for coordinating and continuously improving invoice and payment processes, maintaining inventory accuracy and cost controls, and providing accounting and operational support across multiple locations. This role works closely with operations, site controllers, and scale operators to ensure accurate financial reporting, inventory reconciliation, and compliance with company policies and audit requirements.

• Process and manage all invoices, credits, and related documentation.
• Maintain the invoices that automatically pull or need to be paid from.
• Balance and post the scale and ATMs for Metalico Youngstown locations.
• Research discrepancies / errors on daily cash reconciliation.
• Trial balance spreadsheet with our business system (RIMAS) and research any discrepancies.
• Police register.
• Review daily tickets for errors with freight.
• Track cash on hand utilized by scale operators and prepare monthly petty cash reports.
• Organize, verify, and file daily scale checks.
• Enter all Youngstown AP entries.
• Manage all invoices that automatically pull or need to be paid.
• Maintain the tax spreadsheet.
• Update the utilities spreadsheet and competing utilities spreadsheet and save the invoices to the shared drive.
• Maintain electronic customer account files and records.
• Prepare, maintain, and reconcile accounts payable statements and aging reports, investigating and resolving discrepancies for the Youngstown and Akron facilities.
• Prepare month-end reports and assist with financial closing activities.
• Manage fuel cloud account.
• Track / report fuel levels for On and Off-Road tanks to assist in fuel orders.
• Complete monthly diesel consumption cost analysis for usage between departments.
• Enter new employees and new equipment for fuel access.
• Manage the local PNC bank account.
• Manage the company's COPART account by entering invoices for the correct division.
• Order cash for the four ATMs used by the four feeder yards.
• Monitor inventory levels and perform inventory management activities.
• Collaborate with operations teams to reconcile month-end inventory balances with physical counts.
• Post production entries for multiple locations as required.
• Report daily shredder operations and make inventory adjustments as needed.
• Request accurate information for non-ferrous material.
• Meeting with the Shredder Manager / Supervisor daily to ensure accurate numbers were reported.
• Alert the Office Manager if unusual inventories appear at the Girard facility.
• File and organize quarterly inventory counts for the four feeder yards.
• Review daily scale transactions and correct errors to ensure data accuracy.
• Gather and provide documentation for audits on an annual and quarterly basis, as well as upon request.
• Send notice cars to the railroad and customers when they are loaded / unloaded, and work with the railroads when the cars have not been pulled in a timely manner.
• Maintain accurate non-ferrous inventory to request bookings for overseas containers, schedule containers to be loaded, ensure payment is made before containers are loaded, etc.
• Ensure compliance with company policies, accounting procedures, and internal controls.
• Work with Controller to reconcile and maintain intercompany transactions and balances.
• Support various business units by managing accounting-related inquiries and reporting requirements.
• Coordinate with operations and accounting personnel to improve processes and maintain data integrity.
• Assist other departments in managing queries for various business units for regulators and customers.

• Core understanding of accounting concepts – specifically accounts payable and inventory control.
• 2 - 4 years' work experience in an Accounting Department and/ or Associate's degree is…