Office Assistant II, III - Wilcox Elementary

Description

We are hiring for Office Assistant positions at the specified location. The authorized level for this position is Office Assistant III, but applicants may also apply for Office Assistant II positions if recruiting difficulties occur.

• Creates, edits, prints, stores, retrieves, and deletes documents using a computer and word‑processing software.
• Prepares, reviews, and processes forms, records, reports, applications, and other documents for accuracy, completeness, and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers, and other materials for completeness and accuracy; evaluates the information for conformance to established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles, and summarizes information, and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies, and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials, or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training, guidance, and supervision to clerical subordinates performing work comparable to Office Assistant II, and reviews and evaluates the work of those subordinates.

• Basic
  
  Experience:
  
  0.5 years of work experience demonstrating knowledge of English grammar, spelling, arithmetic, the ability to read and understand oral and written instructions, write simply and directly, and compare words and numbers quickly and accurately.
• Clerical
  
  Experience:
  
  0.5 years of experience involving the performance of a variety of clerical tasks and demonstrating knowledge of office practices and procedures, the ability to carry out procedures in clerical work systems, and the operation of various kinds of office equipment and technologies.
• Supervisory Aptitude: Required for positions with supervisory responsibility. Demonstrated by successful completion of assignments with supervisory duties or potential for such duties, e.g., serving as a team leader or completing supervisory training courses, and/or favorable supervisory appraisals indicating supervisory potential.
• Keyboarding/Computer Skill Requirement:
  Ability to type 40 net words per minute on a computer word‑processing program.

Office Assistant II, SR-06: $3,141.00 per month

Office Assistant III, SR-08: $3,266.00 per month

• Holidays: 13 paid holidays per year (14 during an election year).
• Vacation: 21 days per year for qualifying bargaining unit employees.
• Sick Leave: 21 days per year for qualifying bargaining unit employees.
• Health Insurance:
  State pays a portion of premiums for eligible employees.
• Group Life Insurance:
  Free life insurance policy for employees and retirees.
• Premium Conversion Plan:
  Option for employees to have health‑care premiums deducted before payroll taxes.
• Flexible Spending Accounts:
  Tax‑advantaged accounts for health‑care and dependent‑care expenses.
• Retirement Plan:
  State contributes to a retirement plan for eligible employees; employees with at least 10 years of service and age 62 (or 55 with 30 years of service) may retire and receive benefits.
• Tax‑Shelter Annuity (TSA):
  Opportunity to contribute pre‑tax dollars to a qualifying investment provider.
• Deferred Compensation:
  Tax‑deferred retirement investment program with various investment options.
• Temporary Disability Insurance:
  Benefits for disability caused by unrelated injury or illness.
• Social Security:
  State contribution to employees’ Social Security accounts.
• Workers’ Compensation:
  Benefits for work‑related injuries.
• Union & Collective Bargaining:
  Employees may join the union; non‑union employees must pay service fees unless their…