Project Assistant; Administrative

Position: Project Assistant (Administrative)
** About Us*
* We are a mechanical contractor with construction experience encompassing a diverse range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories. Our mission is to deliver best-in-class mechanical systems through engineering, craftsmanship, and the relentless pursuit of innovation and safety.

** Job Summary*
* *
* Job Title:

** Project Assistant (Administrative)

*
* Location:

** Lima, Ohio 45801

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* Reports to:

** Project Management

** FLSA Status:
** Non-Exempt

*
* ABOUT US:

** Upland Mechanical, Inc. is a wholly owned subsidiary of EMCOR Group. Inc. Upland is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

** SUMMARY*
* The Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements.

** ESSENTIAL DUTIES AND RESPONSIBILITIES*
* Include the following. Other duties may be assigned.

+ Administratively assist with the execution and management of the terms of project contracts.

Prepare and present computer-generated spreadsheets and reports.

+ Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations.

+ At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management.

+ May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation.

+ Support in the planning and scheduling of project site meetings and events.

+ Comply with all company operating policies, procedures, and safety programs as established.

+ Ability to meet upstream contractual requirements for working on site full-time.

** SUPERVISORY RESPONSIBILITIES*
* None.

** QUALIFICATIONS*
* To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

** PREFERRED EDUCATION AND EXPERIENCE*
* + One to three years of receptionist or administrative experience in a professional environment.

+ One to three years of customers service skills.

+ High School Diploma or equivalency.

** COMPUTER SKILLS*
* + Direct experience with Microsoft Office Word, and Excel.

+ Lotus Notes familiarity preferred.

+ Must be an experienced typist.

** REQUIRED ATTRIBUTES*
* The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

+ Must possess excellent written and verbal communications skills, and organizational skills.

+ Must possess excellent customer service skills.

+ Must demonstrate ability to effectively organize and manage multiple projects

+ Must demonstrate technical skills in receptionist and related assignments.

+ Must demonstrate integrity in the execution of work assignments.

+ Strong attention to detail is required.

+ Must demonstrate ability to work independently and exhibit initiative in the execution of work assignments.

+ Must demonstrate commitment to company values.

** LANGUAGE SKILLS*
* Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government…