Purchasing Coordinator

ALPLA is a global family-owned, privately held company that makes innovative, customized, recycled packaging for top companies such as P&G, Unilever, L'Oréal, Pepsi, and more. ALPLA values their employees, work-life balance, personal growth, compensation and sustainability.

What Can You Expect From ALPLA

• Health and Wellness Care Program
  - Benefits
• Child Care Benefits
• Dependent Care Cost Savings Program
• Recognition programs;
  Promotional opportunities
• 401K Retirement Plan and excellent Matching Plan
• Medical, dental, vision plan
• Education assistance program/tuition reimbursement
• Short term, long term and life insurance paid by ALPLA
• Paid vacation; paid holidays

What You Will Enjoy Doing

Main Responsibilities:

• Validate incoming PRs for completeness, accuracy, and clarity — including quantity, specifications, delivery dates, cost center, and approval status
• Clarify incomplete or unclear PRs directly with requestors, focusing on service scope, technical details, or preferred suppliers
• Ensure compliance with procurement policies, framework agreements, sourcing thresholds, and preferred vendor requirements
• Verify account assignments to confirm budget codes and cost centers are correctly applied
• Determine appropriate procurement channels — spot buy, contract call-off, or catalog purchase via e-procurement systems
• Escalate complex or strategic needs to category managers or strategic buyers as necessary
• Convert validated PRs into POs within ERP systems (e.g., GP, D365), ensuring correct supplier, pricing, terms, incoterms, and delivery address
• Track the entire PR/PO lifecycle, including order status, confirmations, deliveries, and invoice matching
• Update PR/PO records as needed for changes such as quantity adjustments, delivery reschedules, or cancellations
• Follow up proactively on overdue or unconfirmed items to ensure timely fulfillment
• Execute operational procurement tasks for indirect and select direct materials and services
• Ensure timely availability of goods and services with minimal disruption to operations
• Maintain audit-compliant documentation for all purchasing activities
• Act as the first point of contact for internal stakeholders on PR/PO issues
• Provide guidance on PR creation, catalog use, and supplier selection
• Support training and process improvements by identifying and escalating recurring quality issues
• Coordinate with suppliers to confirm orders, manage lead times, and resolve delivery schedules
• Process PO amendments based on supplier feedback and resolve discrepancies with invoices or deliveries
• Leverage ERP and e-procurement tools for efficient processing of PRs and POs
• Contribute to process improvements, including workflow enhancements, template updates, and master data accuracy
• Participate in automation projects, catalog implementations, and self-service PR initiatives

What Makes You Great

Education:

HS Diploma or 2-year degree equivalent, preferred

Experience:

2–5 years minimum of experience in purchasing, inventory or supply chain roles, preferred

Skills:

• Effective communication skills
• Strong organizational skills
• High level of attention to detail and accuracy
• Knowledge of the Procure-to-Pay (P2P) process, including requisition-to-order (PR-to-PO) lifecycle
• Hands-on experience with ERP systems such as Microsoft Dynamics 365 (D365), Great Plains, Oracle, or similar
• Proficient in Microsoft Excel and other Microsoft Office tools

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job:

• Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear
• Occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl
• Occasionally lift and/or move up to 30 pounds
• The noise level in the work environment is usually low

It is required to act in a safe and environmentally responsible manner at all times by adhering to all ALPLA policies and procedures and Safety Standards (OSHA). #hourly #SVC #LIMA #DAY

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