Director of Finance

General Purpose of the Job:

The VP of Finance is a member of the Civic Center’s Leadership Team and serves as the key finance and policies lead for the organization. Responsible for the administration of the Civic Center’s financial transactions under the leadership and management of the CEO. The Fiscal Officer is expected to have a high degree of accuracy and ability to function as the key manager for monitoring the financial position of the VMCCC.

Responsible for all aspects of the fiscal activities of the organization, including budget coordination, preparation of financial reports, AP/AR, and ongoing monitoring of results. The position also serves as the fiscal manager for the Civic Center Foundation and the Parking Garage Management Contract. As the main functions of the position are cyclical, effective scheduling and time management are a must.

• Maximizes return on financial assets by establishing financial policies, procedures, controls, and reporting systems.
• The 5 main roles for which the position is accountable are:
• Leading, managing, and holding others accountable
• Accounting/Budgeting
• Forecasting/Analysis
• HR/Policy Administration & IT
• Parking Garage Management

Other related duties may be assigned.

Managing Processes, Financial Software, Developing Standards, Audit, Accounting, Corporate Finance, Tracking Budget Expenses, Financial Skills, Analyzing Information, Developing Budgets, Performance Management

• Ensure proper records handling and retention of the VMCCC to include records, Trustees, policies, and procedures.
• Provide and promote good customer service.

• Process all invoices for payment, including operation, maintenance, capital improvement, and project-related invoices.
• Prepare, track, and manage all purchase orders and authority to pay sheets.
• Track and manage all account balances and remit all payments.
• Prepare pay in documents for remittance to the Treasurer’s Office.
• Initiate, coordinate, and manage all departmental transfers and advances of funds.
• Create all departmental invoices.
• Provides status of financial condition by collecting, interpreting, and reporting financial data.
• Prepares special reports by collecting, analyzing, and summarizing information and trends.
• Keep up-to-date on County accounting policies and procedures.
• Identify, develop policy, and make recommendations for internal departmental policy and procedural changes.
• Assist in annual review of insurance protection, to include insurance levels for client usage and organizational coverage.
• Responsible for the effective management of the financial accounting system for the facility, including Allen County required records, Program Account records, and Special Account records,
• Foundation accounting functions, and Capital Maintenance and Improvement fund records.

• Monitor and confirm financial condition by conducting audits; providing information to external auditors.
• Ensure that accounting practices and controls are in place and effective for all finance records/transactions and in accordance with State Auditor requirements and generally accepted accounting principles.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; advising management on needed actions.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Publish all financial reports required by the Board of Trustees
• Monitor, maintain, and manage all debt portions of project files, including reconciliation and completion
• Complete monthly Income Balance and Cash Balance Reports and monthly reports for each division within the department.
• Update and monitor the capital needs accounting spreadsheet monthly.
• Monitor cash…