Company Vehicle Liaison

Position Title

Company Vehicle Liaison

Lincoln, AL

Fulltime

Responsible for various administration tasks related to company vehicles and other support activities.

• Inspect vehicles and record mileage, maintenance, cleanliness, excess wear and tear.
• Prevent lot rot by driving and recording vehicles on a bi‑monthly basis.
• Support company vehicle accidents as needed.
• Schedule service requests with outside dealerships.
• Coordinate scheduled services and issues with security.
• Schedule service requests with associates.
• Review completed services from the prior day against the dealership’s listing.
• Support the local administration and human resources team with administrative tasks related to the associates.
• Understand the process of renewing lease, pool and departmental vehicle tags annually.
• Ensure proper paperwork is obtained for annual Mfg tag renewals (e.g., affidavits for Secretary of State, bonds, certificate of liability).
• Coordinate accident reports.
• Schedule estimates with body shop.
• Schedule repair appointments.
• Update fleet system and print paperwork for associates.
• Meet with associates to sign paperwork and ensure accuracy.
• On occasion, pick up plates from BMV.
• Coordinate replacement of license plates, registrations, insurance and keys.
• Coordinate with associates and their appointed HR representative to ensure timely and accurate lease vehicle service; anticipate and solve scheduling issues.
• Assist eligible associates with ordering vehicles, inputting new profiles and dependent information into the Agile system and overall maintenance.
• Maintain lease vehicle records, update Agile as lease vehicles are returned.
• Support vehicle end‑of‑life processes.
• Department vehicle swaps; initiate interaction with department managers to understand business needs and ensure these needs are met.
• Understand how the pool car list is maintained (changes, mileage, replacement vehicles, history, etc.).
• Transfer plates from states as needed.
• Track and file pool car agreements (security updates/ADM files).
• Sign for and deliver packages/mail.
• Inspect returned cars.
• Perform light vehicle detailing.
• Assist with shipment requests.
• Track and ensure tolls are paid.

• Excellent customer service skills.
• Excellent time‑management skills.
• Basic Microsoft knowledge (Excel, Word, PowerPoint).
• Ability to learn new computer systems (Lotus Notes, Outlook, credit‑card systems).
• Willingness to work outside standard hours (~4 hours/day) to clean and drive vehicles.
• Strong communication and organizational skills.
• Excellent driving history.

Seneca Resources is a client‑driven provider of strategic Information Technology consulting services and workforce solutions to government and industry. We are a leading IT services provider with offices in Virginia, Alabama, Georgia, Florida, and Texas that serve clients throughout the United States.

We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.