Police Records​/Evidence Clerk

Employment Opportunities

The City of Lincoln recognizes the importance of excellence in delivering customer service. In an effort to meet this goal, the City seeks individuals for employment who are service-oriented, experienced, and qualified in their field of work.

The City of Lincoln is dedicated to providing equal opportunity for employment to all applicants without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, veteran status, or other status protected by law. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply.

We appreciate and consider all applications; however, only candidates selected for interviews will be contacted. If you need assistance or any accommodation in completing an application, please contact Human Resources.

Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.

HOURS: Monday-Friday; additional hours as required

REPORTS TO: Chief of Police

FLSA STATUS: Non-exempt

SAFETY SENSITIVE: Yes

The purpose of this position is to perform specialized clerical, administrative, and record management duties in support of Police Department operations. Responsibilities include maintaining official police records, processing criminal justice information, preparing reports, ensuring compliance with state and federal regulations, and assisting department personnel and the public. This position requires accuracy, discretion, and attention to detail while handling confidential information.

• Maintains, organizes, files, scans, and archives police records.
• Reviews reports for accuracy and completeness.
• Processes record requests, subpoena responses, and certified records.
• Enters, modifies, validates, clears, and recalls records through NCIC and CJIS systems.
• Conducts NCIC validations and quality-control reviews.
• Reviews and submits NIBRS reporting data.
• Assists with sex offender registration and verification activities.
• Conducts authorized local background checks.
• Processes bond paperwork and related administrative documents.
• Answers telephones and assists walk-in visitors.
• Provides records support to officers, investigators, and command staff.
• Performs all other related duties as assigned and required.

Knowledge, skills, and abilities required for this position include a strong command of criminal justice terminology and procedures, proficiency with Microsoft Word and Excel, and the ability to type at least 35 words per minute.

• High school diploma or GED required.
• Associate degree in Criminal Justice, Business Administration, Public Administration, or related field preferred.
• Minimum of three (3) years of clerical, administrative, customer service, or office experience required.
• Two (2) years of police records or dispatch experience preferred.
• Ability to obtain an Alabama Notary Public certification within six (6) months of employment.
• Ability to obtain NCIC/CJIS certification within six (6) months of employment.
• Must have no felony convictions.
• Must have no convictions involving crimes of moral turpitude.
• Must maintain eligibility for access to criminal justice information systems.
• Must type a minimum of 35 words per minute.
• Must possess Microsoft Word and Microsoft Excel proficiency.
• Must successfully pass a pre-employment drug screen and background investigation as mandated by City policies and procedures.
• Must be willing to work non-standard hours and overtime as required.
• Must possess adequate computer skills with knowledge of common office software and willingness to learn special software related to the position.
• Must possess a valid Alabama driver’s license and a driving record suitable for insurability.
• Must be willing to travel overnight to attend continuing education courses and workshops.
• Must be physically able to perform the essential functions of the position.

• Job duties are typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching, or stooping.
• Employee…