Leave Administrative Analyst

Onsite:
Lincoln, CA Benefits:
Medical, Vision, Dental, 401K, Life Insurance, Health Savings Account, Costco Membership Reimbursement and 40% off Employee Discount About San Francisco Bay Coffee:

Established in 1979, San Francisco Bay Coffee operates as a family-owned coffee company in its third generation focused on innovation and sustainability. San Francisco Bay Coffee has an international network of over 32,000 farmers and treats all its suppliers as extended members of the family. They offer a variety of coffee products sourced from farms worldwide, including One Cup and a range of bag sizes, all at various roast levels.

The brand also sells coffee related merchandise. San Francisco Bay Coffee sell via the following channels: club, regional and national grocery stores, and online. San Francisco Bay Coffee is committed to sustainable and eco-friendly farming and production. The San Francisco Bay Coffee family has maintained a tradition of quality and exceptional service since their inception. They have cemented their reputation as experts in the coffee world by spearheading innovation to create a high quality and affordable coffee product.

The Leave Administration Analyst is a vital role within our HR team, responsible for administering workers' compensation claims and overseeing the leave of absence processes. The successful candidate will ensure compliance with all relevant laws and regulations, both state and federal, while providing exceptional support to our employees throughout their recovery and leave periods.

• Administer workers' compensation claims from start to finish, including reporting, managing follow up appoints with the employees, interface with supervisors and managers regarding light duty and tracking claims
• Collaborate with supervisors, and injured employees to ensure accurate and timely reporting of all workplace injuries and illnesses
• Closely monitor the progress of injured employees' recovery and provide regular updates to relevant stakeholders, including finance, supervisors, and insurance providers
• Conduct regular audits and reviews of workers' compensation claims data to identify trends, and patterns
• Work with management and employees to initiate and facilitate interactive discussions for medical restrictions and qualifications
• Create functional capacity evaluations and ensure reasonable accommodations are aligned with HR processes and procedures
• Work with third party administrators, the Safety Department, the Finance and Accounting Department, insurance companies to assist with detailed claims management
• Facilitate employee's return to work
• Maintain effective and timely coordination of communication with employees, managers, insurance carriers, medical staff, and lawyers, as required. Monitor timely closing of claims and smooth and accurate reporting of claims information
• Document, maintain and extract employee case information and ensures data integrity and confidentiality
• Provides early intervention to injured or ill employees to prevent lost time

• Handles the FMLA leave administration process from the employees’ initial notice of the need for leave to the return to work; to include, gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA/CFRA qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use
• Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason
• Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits
• Oversees the return-to-work process for employees returning from extended FMLA, workers compensation, or other leave(s)
• Facilitates other leave requests, which may include reasonable accommodation requests under the ADA
• Administers other company time-off programs as assigned in accordance with internal policy and applicable laws.
• Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations
• Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices
• Preserves confidentiality of employee medical documentation and files
• Maintains…