Accounting Assistant-Receipts & Payments Lincoln

Accounting Assistant-Receipts & Payments, full-time, Lincoln

Job

Accounting

Full Time – Day

• Responsible for the accumulation and recording of electronic patient payments, including insurance plan information into spreadsheet application.
• Data entry into the patient billing system of charges, adjustments, credit card payments, and Pay Pal payments.
• Communicate in a positive manner to both internal and external customers.
• Follow through in quality performance and organize and prioritize tasks.
• Perform work in an ethical and legal manner following organizational policies, processes, protocols, and procedures.
• Provide quality service delivery and internal/external customer relations for Madonna as a whole, upholding the mission and values for the department and facility.
• Access, accumulate, and input daily electronic non-835 provider payment information into spreadsheet application for use by patient accounts and physician billing representatives.
• Tie daily electronic 835 payment files received from Medicare, Medicaid, BCBS, and insurance companies and posted by patient accounts to deposit in bank account.
• Prepare and post journal entry.
• Input daily non-835 patient payments (cash, credit card, and Pay Pal) into patient accounting application.
• Enter patient charge data, adjustments, and Pro Active Life Balance program charges into patient accounting application for hospital and long-term care patient accounts as necessary.
• Enter, process, and verify data accuracy prior to posting to patient accounts to ensure quality billing and statistical information.
• Monitor department supply inventory, order, and restock items as necessary.
• Assist with entering, processing, printing, verification and posting of general ledger journal vouchers provided by the accounting staff.
• Provide backup for the accounting assistant functions.
• Prepare journal entries for coffee shop credit card charges post to the general ledger.
• Assist in the compilation of information for the annual financial audit, i.e., schedule preparation.
• Prepare accurate and timely journal entries with appropriate documentation for the monthly general ledger closing.
• Analyze account balances and make corrections if necessary.
• Assist in the development and maintenance of departmental and facility policies and procedures.
• Write and maintain appropriate departmental guidelines and policies as required.
• Communicate with all departments regarding accounting related issues and questions.
• Coordinate and communicate effectively with other departments to facilitate prompt and accurate submission and entry of charges, adjustments, and cash payments.
• Communicate with Department Director to inform of situations, problems, or solutions impacting the department.
• Follow instruction from supervisor to perform other functions as assigned to achieve the goals within the department and Madonna as a whole.
• Participate on teams and/or committees as requested.
• Operate a calculator, copier, personal computer, and printer to produce the most efficient work.
• Maintain and ensure a safe environment for the department.
• Handle and operate all necessary equipment and perform required duties according to established safety standards to maintain compliance with regulations and prevent injury.
• Operate a motor vehicle to assist in the transportation of the daily deposit to Madonna’s operating and payroll banks.

Physical: Light work – walk/stand constantly while stooping, pulling/pushing file cabinets, reaching/climbing to retrieve computer printouts or storage material, twisting at desk to operate phone, calculator, and computer with occasional lifting of approximately 20 pounds. Requires sufficient sight to see and read reports and computer screen. Requires sufficient hearing and speaking to communicate by phone or in person. Mobility required to travel to scheduled events or meetings as needed.

Environment: Inside, with office noise from numerous telephones, computers and printers.

• High school equivalency plus one year post-high school education required.
• One year related experience preferred.
• Relevant work experience may be considered in lieu of formal post‑high‑school education.
• Ability to use a PC and an understanding of spreadsheet applications preferred.
• Ability to proficiently operate a ten‑key and average typing skills required.
• Valid Nebraska driver’s license and proof of good driving record required.

No additional requirements stated in the above description.