Accounting Associate

The Accounting Associate is responsible for supporting the accounting department by managing accounts receivable functions, processing cash applications, performing account reconciliations, preparing customer invoices, and maintaining accurate financial records. This role requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

• Process and post customer payments accurately through cash application.
• Prepare, review, and distribute customer invoices in a timely manner.
• Monitor accounts receivable aging and follow up on outstanding balances.
• Research and resolve payment discrepancies, short payments, and unapplied cash.
• Perform daily, weekly, and monthly account reconciliations, including bank and customer account reconciliations.
• Maintain accurate customer account records and update account information as needed.
• Assist with month-end and year-end closing activities.
• Prepare reports related to accounts receivable, collections, and cash receipts.
• Communicate professionally with customers regarding invoices, payments, and account inquiries.
• Collaborate with internal departments to resolve billing and payment issues.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Assist with audits by providing supporting documentation and account analyses.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting or Finance preferred.
• 1–3 years of experience in accounts receivable, accounting, or bookkeeping preferred.
• Experience with cash application, invoicing, and account reconciliations.
• Proficiency in Microsoft Excel and accounting software or ERP systems (Net Suite).
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to prioritize tasks and meet deadlines.

Preferred Skills

• Ability to identify and resolve billing discrepancies independently.
• Experience working in a high-volume transaction environment.