Administrative Specialist

Overview

The Administrative Specialist provides highly skilled professional support and performs administrative duties for the Associate and Assistant Vice Chancellors within the Executive Vice Chancellor’s office. The Administrative Specialist serves as the first point of contact for office guests and is responsible for ensuring a professional and welcoming environment, overseeing general office management and maintenance functions. The Administrative Specialist manages and coordinates multiple calendars for members of the leadership team, scheduling appointments, and assisting with prioritization of requests and reprioritization when new issues arise.

The position manages an array of general office functions and office suite locations, and provides broad support as needed (e.g., event support, special project support, backup to EVC Executive Assistant). The Administrative Specialist provides impeccable client service to a wide range of constituents and guests, including university faculty, administrators, staff, students and alumni, campus guests, and external consultants and the general public.

The Administrative Specialist will join an energetic and supportive administrative team in an office with opportunities that strive to leverage individual strengths, talents, and interests.

• Bachelor’s degree plus two years progressively responsible administrative experience or customer relations; equivalent education/experience considered.
• Demonstrated experience working with high-level administrators and constituent groups.
• Proficient in relevant software programs, including word, excel, Adobe and Outlook.
• Evidence of excellent communication and organizational skills.
• Sound judgment and discretion in dealing with sensitive and confidential matters.
• Possess a strong service-centered philosophy and ability to work independently and effectively as a team member.

• Familiarity with UNL academic programs, administrative structure and software programs.

NUFlex benefit program offers customizable benefits including options to enroll in medical, dental and vision coverage, retirement options, paid parental leave, flexible spending accounts, staff/dependent scholarship program and more.

Applicant review begins February 20 and continues until filled. A criminal history background check will be conducted. View requisition S_260090 at the UNL employment site to apply. The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its programs, activities, or employment.

See the notice of nondiscrimination at UNL equity.