Executive Assistant

At ALLO, we believe people are our biggest asset. Our team brings the ALLO mission to life because, as local members of each community, we live, work, play, and volunteer right here with you. We're passionate about being involved and contributing to the success and progress of each of our GIG Communities.

This role requires a seasoned and proactive Executive Assistant to provide high-level support to our senior leaders. The assistant operates independently, keeping executives organized and prepared by managing complex schedules, overseeing intricate logistics, and ensuring flawless execution of administrative operations.

• Provide high-level administrative support to senior leaders, ensuring disciplined organization and successful follow-through of all action items.
• Independently manage and prioritize high-volume executive calendars, proactively mitigating scheduling conflicts to make optimal use of executives’ time.
• Triage and organize email and Microsoft Teams communications to maintain a clear flow of information and timely responses to critical matters.
• Prepare, format, and perform final reviews of presentations, agendas, and reports to ensure they are meeting-ready and professional.
• Lead coordination, logistics, and material preparation for leadership and Board of Directors meetings, including secure collation and distribution of highly confidential materials.
• Manage complex travel itineraries, including multi-leg domestic and international travel, lodging, ground transportation, and private air travel with precise schedule and vendor management.
• Manage the end-to-end expense reporting process, ensuring accuracy and strict compliance with company policies.
• Own the planning and logistics for executive offsites, department events, and large-scale team meetings.
• Master the use of Microsoft 365 tools to optimize daily operations and administrative workflows.
• Expertly leverage AI-enabled tools to increase efficiency in administrative tasks, including complex scheduling and expense management.
• Lead special projects and provide robust administrative support so the executive office runs efficiently.
• Act as a resource for the team in exploring and adopting AI tools that enhance overall administrative productivity.

Education:

An equivalent combination of education and significant relevant work experience will be considered.

• 5+ years of experience in an executive support role, supporting senior leadership in a fast-paced environment.
• Advanced proficiency in Microsoft 365 (Teams, Outlook, PowerPoint, Excel) and proven ability to master new technology and workflows.
• Extensive experience coordinating complex corporate travel arrangements and managing detailed executive expenses.

• Exceptional discretion and confidentiality with the ability to handle highly sensitive personnel and corporate information.
• Expert organization and attention to detail, managing high-volume workload with flawless accuracy.
• Anticipatory problem-solving, resourceful and adaptable, anticipating executive needs and implementing solutions independently.
• Professional presence and communication, representing the executive office with confidence and a strong service-oriented mindset.

• Medical, vision, and dental coverage with low employee costs.
• Earned Time Off (ETO) program.
• 401(k) retirement plan with up to 5% match.
• Quarterly wellness challenges with cash incentives.
• Free internet and discounts on ALLO services.
• Tuition assistance for qualified employees.
• Support for community philanthropy and local fundraisers.

ALLO is an Equal Opportunity Employer. We are committed to providing opportunities to all applicants and associates without regard to race, color, religion, sex, pregnancy, national origin, age, disability, marital status, sexual orientation, gender identity, military and veteran status, and any other characteristic protected by applicable law. Qualified individuals with disabilities who require reasonable accommodations to apply may contact Recruiting at