Administrative Specialist

Overview

The Administrative Specialist provides highly skilled professional support and performs administrative duties for the Associate and Assistant Vice Chancellors within the Executive Vice Chancellor’s office. The Administrative Specialist serves as the first point of contact for office guests and is responsible for ensuring a professional and welcoming environment, overseeing general office management and maintenance functions.

The Administrative Specialist manages and coordinates multiple calendars for members of the leadership team, schedules appointments, and assists with prioritization of requests and re-prioritization when new issues arise. The position oversees an array of general office functions and office suite locations, and provides broad support as needed (e.g., event support, special project support, backup to EVC Executive Assistant).

The Administrative Specialist provides impeccable client service to a wide range of constituents and guests, including university faculty, administrators, staff, students and alumni, campus guests, external consultants and the general public. The Administrative Specialist will join an energetic and supportive administrative team in an office with opportunities that strive to leverage individual strengths, talents, and interests.

As an EO/AA employer, the University of Nebraska considers qualified applicants for employment without regard to race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. See (Use the "Apply for this Job" box below)..

• Provide high-level professional support to the Associate and Assistant Vice Chancellors and assist with calendar management, scheduling, and prioritization of requests.
• Serve as the first point of contact for office guests and maintain a welcoming environment.
• Oversee general office management and maintenance across office suite locations.
• Coordinate events and special projects as needed and provide backup support to the EVC Executive Assistant.
• Deliver excellent client service to a diverse range of constituents including university personnel, students, alumni, campus guests, external consultants, and the general public.

• Bachelor’s degree plus two years progressively responsible administrative experience or customer relations; equivalent education/experience considered.
• Demonstrated experience working with high-level administrators and constituent groups.
• Proficient in Word, Excel, Adobe and Outlook.
• Evidence of excellent communication and organizational skills.
• Sound judgment and discretion in dealing with sensitive and confidential matters.
• Possess a strong service-centered philosophy and ability to work independently and effectively as a team member.

• Familiarity with UNL academic programs, administrative structure and software programs.

$23.077/hr minimum