Office Assistant III

Posting Details

Position Information

Job Title
Office Assistant III

Nature of Work

This is an advanced classification that performs specialized clerical work of an administrative
nature of varied scope and complexity requiring a broad knowledge of standardized policies and
procedures, and confidentiality in the disposition of work matters.
Work requires significant independent judgment, problem solving, and decision making
skills within prescribed limitations. Interprets guidelines to specific situations that are not
covered by policies or procedures.
Work includes the maintenance of various record systems, the creation of reports involving
payroll, employee, student, departmental records, and statistical data. Work also includes
composing routine memoranda, correspondence and written materials requiring knowledge of
institutional policies and procedures, scheduling meetings, and making travel arrangements.
Limited leadership may be exercised over small teams of co-workers or student employees.
Occasional supervision and oversight is provided to employees in this classification.

Examples of Work Performed

Essential Duties:
Personally assist prospective students, parents, high school counselors, scheduled and unscheduled visitors via phone, email, and through written correspondence.
Educate prospective and current students regarding use of their MyCSC account for 24/7 self-service.
Matriculate and term activate applicants into the appropriate career/program/plan (CPP)
Assist with administrative aspects for new Eagle registration events and new student move in
Sole responsible part for all official transcripts that are sent to Chadron State College. This process includes:
Maintaining login credentials for different electronic email portals and monitor email accounts including the transcript email account.
Download, scan, and process transcripts to Image Now
Research and link to appropriate student account in People Soft
Monitor and review transcripts that have been entered into Image Now that did not have an application attached
Process all incoming high school transcripts to verify eligibility to pursue a degree seeking program at Chadron State College
Process all incoming college transcripts to verify status of work completed
Assist Director of Admissions in the coordination of the incoming student scholarship process
Answer Admissions phones, Call Center phones and process all incoming and outgoing mail
Assist with planing, assigning, training, for the work of student employees in the Call Center
Work with student employees to process and mail all incoming student acceptance letters
Process all Admissions accounts payable buff forms
Balance monthly Admissions and Publication budget and work with Administrators on budget related issues
Send pennants and other imprinted, promotional items to schools and other organizations requesting these items
Maintain log-in credentials and be comfortable utilizing the online National Student Clearinghouse for the following:
Complete the established investigatory process (in conjunction with other student service offices) for all admissions' applicants suspected of attempted misuse of Federal Financial Aid
Verify the educational history of all incoming freshman applicants
Assist with social media creation, content, reporting and inquires for Admission Department
Serve as a committee member for Scholastic Day

Secondary Duties:
1. Assist with all administrative duties as needed
2. Determine when supplies need to be ordered and request them
3. Other duties as assigned

Required Qualifications

Graduation from High School or educational equivalent
College coursework in Business Administration or related field and/or two years of clerical experience

Preferred Qualifications

Ability to use standard office equipment and computer software
Knowledge of current office practices and procedures
Experience in People Soft and Image Now
Excellent written and verbal communication skills
Ability to maintain confidentiality

Physical Demands

License and Certification Requirements

None

Other Requirements

Successful background records check

Salary Information
$39,179-$42,205

FTE

1.000

FLSA
Non-Exempt

Union Status
NAPE

Number of Vacancies
1

Posti…