Assistant Clerk Senior

Assistant Clerk Senior (Open)

This classification level is responsible for working under general supervision and providing a variety of specialized customer service, clerical and administrative support to multiple courts such as maintaining records, accounting/cashier and may be responsible for lead worker direction and assigning work providing to clerical staff. Responsibilities may include: scheduling court hearings, data entry, processing and maintenance of records e.g. entering new case filings, updating case filings;

performing cashiering duties such as processing payments (e.g. fines, fees), balancing daily deposits; preparing and submitting routine documents and reports; performing receptionist duties of assisting public and staff by answering general questions regarding court operations for all court case types and procedures; and other clerical duties such as scanning, printing, copying documents.

May require performing bailiff duties for a jury trial, and being the liaison between the jurors and the judge from the beginning of the trial until the juror makes their decision.

Location:

575 South 10th Lincoln, NE 68508

Salary and Compensation:

• Starting Salary: $42,863.87 annually (Hiring Rate).
• Immediate Growth:
  Earn a 2.5% pay increase after successfully completing your probation period (if starting at Hiring Rate).
• Starting Rate Flexibility:
  Higher starting pay may be considered based on education and experience, subject to final management approval.
• Please Note:
  
  Candidates approved to start above the Hiring Rate (at or above the Minimum Permanent rate) are not eligible for the 2.5% post-probation increase.
• Future Increases:
  Annual cost-of-living adjustments (applied on July
  1) are subject to State Legislature approval.

Job Duties:

• Performs advanced office and administrative tasks in support of court operations; and serves as a lead to assigned clerical staff to include assigning and monitoring work and providing direction.
• Schedules hearings with attorneys and other agencies; enters new case filings; prepares and records paperwork; prepares and distributes docket for court sessions; ensures completeness and accuracy of information and maintaining related records.
• Preparing, reconciling and ensuring accuracy of specialized financial reports, invoices and budgets; processing payment (e.g. fines, fees, and balancing daily deposits).
• Creating and preparing reports, spreadsheets and other documents using established templates or creating original documents.
• Performs other duties of a similar nature or level.

The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Requirements/

Qualifications:

• Minimum Requirements:
  
  High School Diploma or equivalent (G.E.D.); and 3 years related experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Note:
  
  An equivalent combination of relevant education and experience sufficient to successfully perform the essential duties of the job such as those listed above will also be considered.
• All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.

Knowledge

Skills and Abilities:

• Customer service principles;
• Cashiering and ability to read bank statements;
• Knowledge of state and federal laws;
• Knowledge of judicial, jail, and court system;
• Filing and recordkeeping principles;
• Modern office procedures, methods, and equipment;
• Basic principles and practices in assigned area of responsibility;
• Computers and related software applications.

• Providing customer service;
• Prioritizing and assigning work to subordinate staff;
• Processing information utilizing established procedures;
• Using modern office equipment;
• Maintaining records and files;
• Preparing reports and forms;
• Assembling and organizing data and information;
• Using proper English, grammar, punctuation, and spelling;
• Using a computer and related software applications;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:

Positions in this class work is primarily sedentary, although some slight physical effort may be required, not to exceed 20 LBS