Administrative Specialist

Job Summary

Position:
Administrative Specialist (Open) – JR

Location:

Lincoln, NE
Hiring Agency:
Health & Human Services - Agency 25
Mandatory Salary: $20.388

Hours:

Monday‑Friday 8:00 a.m. to 5:00 p.m.

• Plan, organize, and implement work assignments in administrative service areas (accounting, budgeting, grants, contracts, personnel, legislation, public relations, program operations, and interagency liaison).
• Develop and implement monitoring/evaluation procedures to oversee effectiveness of program administrative processes and identify associated problems.
• Advises office staff on administrative functions and processes to ensure compliance with policies and procedures.
• Manage resources (equipment, supplies, space, communication) for program activities within the four priority areas: funding, training, technical assistance, and network & advocacy. Includes preparation and review of payment documentation, monitoring grant activity for fiscal and objective compliance, creating contract amendments, website management, and evaluating reports.
• Oversee and manage external event planning, including consultation sessions, LHD/CBO visits, conferences, and workshop/training sessions.

Minimum Qualifications: At least one year of post‑high‑school coursework or experience in administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or a field related to the programs or functions of the employing agency.

Preferred Qualifications:

• College degree or equivalent work experience in similar roles.
• Previous success in office management.
• Experience managing budgets and expenses.
• Experience developing internal processes and filing systems.

Other Requirements: Some positions may require mandatory training or qualifications; must possess a valid driver’s license or the ability to provide independent authorized transportation. Mandatory criminal history background checks and other agency protocols may apply.

Knowledge of: office management and record keeping methods, administrative report preparation practices, research and administrative survey techniques, work planning and organizing, mandatory business computer and communication systems.

Abilities: interact with office staff and senior managers, employees, and the public to gain cooperation and establish work relationships; formulate and recommend modifications to operational directives to attain office and division goals; apply management practices, techniques, and methodologies to assigned activities; collect, assemble, and analyze data to recommend solutions to problems; identify mandatory mandates, policies, and regulations to provide guidance; organize and present facts and opinions to the office team;

learn mandatory structure, functions, goals, and policies of the office.

• 156% state‑matched retirement contribution.
• 13 paid holidays.
• Generous vacation and sick leave.
• Tuition reimbursement.
• Public Service Loan Forgiveness (PSLF) eligibility.
• 79% employer‑paid health insurance.
• Dental and vision coverage.
• Employer‑paid $20,000 life insurance.
• Career growth and development opportunities.

The State of Nebraska values our teammates and supports a diverse, inclusive, and welcoming environment. We recruit, hire, train, and promote at all levels without regard to race, color, religion, sex, age, national origin, disability, marital status, or genetics.