Office Specialist - Sleep Lab

General Summary

The Office Specialist provides clerical support to assigned sleep medicine department and personnel.

• 1.
  * Commits to the mission, vision, beliefs and consistently demonstrates our core values.
• 2.
  * Performs photocopying, faxing, printing, and distribution of information within the department/assigned work area.
• 3.
  * Maintains work calendars and schedules department meetings.
• 4. May record minutes of meetings.
• 5.
  * Provides phone coverage for department; screens phone calls, relays messages in a timely fashion and provides information to callers as appropriate.
• 6.
  * Types memorandums, correspondence, forms, and other departmental reports.
• 7.
  * Sorts and routes incoming departmental mail; delivers out-going department mail.
• 8.
  * Maintains departmental files including processing file revisions.
• 9. May track and collect data from various internal sources and assist in preparing statistical reports.
• 10.
  * Monitors and maintains office equipment and appropriate supply inventory.
• 11.
  * Communicates and cooperates with all levels of personnel, medical staff, auxiliary, and ancillary departments.
• 12.
  * Advances work knowledge by participating in continuing education in-services, reading periodicals/literature and seeking ongoing development opportunities.
• 13. Performs other related duties as assigned.

(Essential Job functions are marked with an asterisk "*". Refer to the Job Description Guide for the definition of essential and non-essential job functions.) Attach Addendum for positions with slightly different roles or work-specific differences as needed.

• 1. Knowledge of business English and spelling.
• 2. Knowledge of general office procedures and standard clerical techniques.
• 3. Knowledge of medical and nursing terminology.
• 4. Knowledge of the structure and functions of a hospital/medical center system.
• 5. Knowledge of computer hardware equipment and software applications relevant to work functions.
• 6. Skill in operating and maintaining general office equipment.
• 7. Skill in Micro Soft Office Word, Excel and PowerPoint applications and keyboarding efficiency.
• 8. Ability to exercise courtesy and professionalism in receiving office callers and visitors.
• 9. Ability to perform basic mathematical computations.
• 10. Ability to organize and maintain filing systems.
• 11. Ability to prioritize work demands and work with minimal supervision.
• 12. Ability to maintain confidentiality relative to sensitive information
• 13. Ability to compose and maintain correspondence, memorandums, and routine letters.
• 14. Ability to communicate effectively both verbally and in writing.
• 15. Ability to maintain accurate logs and reports.

High school diploma or equivalency required. Completion two-year business school training program with focus on personal computers and general business machines preferred. Prior clerical experience in a hospital setting desirable.