Administrative Assistant - Human Resources - PT

Administrative Assistant I
- Human Resources - PT

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Position Title
- Administrative Assistant I
- Human Resources - PT

Department
- Human Resources Staff

Location
- Lincoln

Job Category
- Support Staff

Job Type
- Part-Time Regular

Posting Number - 02249

Position End Date

Position Summary Information

General Description of Position
- Under the general direction and supervision of the Senior Director, Human Resources, the Administrative Assistant I is responsible for a range of administrative tasks that support the Human Resources division. Key responsibilities include answering inquiries via phone calls and emails, operating office equipment, preparing reports, scheduling and coordinating meetings, maintaining employee records, processing employment verifications, and managing filing systems. This part-time regular position requires strict confidentiality and a professional representation of the College while providing assistance and information to staff, faculty, students, and the public.

Essential Functions
- May be assigned to serve as receptionist for the area assigned, including greeting visitors, faculty, staff, and students, and directing them to the appropriate office as needed. Provide assistance for New Employee Orientation, including scheduling orientations, preparing new hire packets, and agendas. Coordinate refreshments and catering for scheduled meetings. Take minutes and follow up on action items. Review invoices and submit them for payment.

Provide assistance with onboarding by meeting with employees to explain and collect new hire paperwork. Assist with employment verifications, loan information, reports, etc., in a timely and confidential manner. Review, update, and maintain Human Resources standard operating procedures. Assist Interview Teams in scheduling interviews. Assist candidates with creating a profile and submitting an application on our Job Board. Maintain employee file/data management.

Operate computers, multi-line telephones, copy machines, fax machines, and scanners. Work with all departments in a collaborative and supportive manner. Completes all assigned tasks and duties with the highest level of discretion, professionalism, and confidentiality. Communicates with supervisor in a timely, factual, clear, concise, and meaningful manner. Supports HR projects and initiatives, providing administrative support to HR team members. Continually seek to expand Human Resources and training expertise by attending conferences, workshops, programs, and seminars relating to HR and Employee Development.

Promote a Culture of Belonging Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College's policies and programming related to access, fair employment, and equal opportunities for all.

Marginal Functions
- May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required. Perform other College functions and duties as assigned. Must be able to work varied days, hours, shifts, locations, and campuses as required. Work schedules (hours/days/work location) are scheduled by Southeast Community College based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification.

Emergency or scheduled special activities may require hours outside of the regular workweek.

Required Knowledge,

Skills and Abilities

- Knowledge of and experience in business letter production, proofreading, filing, and record-keeping systems. Proficient keyboard/typing skills; word processing, spreadsheet, and database software applications such as MS Office, Word, Excel, PowerPoint, and Outlook. Ability to perform basic computer functions and learn/use computer software systems and HRIS. Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail. Ability to work with and maintain highly confidential and sensitive information securely and professionally.

Ability to work independently and prioritize multiple projects with time-sensitive deadlines and follow-up as needed, and to work efficiently and effectively with limited supervision in a team-oriented environment. Ability to work and communicate in writing, in person, and on the phone with a diverse group of students, staff, and the public. Ability to work as a productive member of the office team using the established practices, procedures, and policies of the College.

Ability to consistently maintain a positive, supportive, and…