Administrative Assistant - Continuing Education - PT

Administrative Assistant I
- Continuing Education - PT

SCC reserves the right to change, modify, or cancel posted positions as appropriate and/or necessary.

SCC reserves the right to change, modify, or cancel posted positions as appropriate and/or necessary.

This position is open on an as-needed basis. Applications will remain in the open pool, and applicants will be contacted based on the department's needs at the time of submission. If accommodation or assistance is needed to complete an application, contact Human Resources at .

Position Information Position Title Administrative Assistant I
- Continuing Education - PT Department Continuing Education Staff Location Lincoln Job Category Support Staff Job Type Part-Time Regular Posting Number 02236 Position End Date Position Summary Information General Description of Position Under the general direction and supervision of the Director, Continuing Education Services, the part-time Administrative Assistant I serves as the primary administrative support contact for Adult Education programs and services and provides administrative and customer service support for the Continuing Education Services division.

This part-time regular position serves as a primary point of contact for students, instructors, staff, agency personnel, community partners, and the public regarding Adult Basic Education ( ABE ), General Educational Development (GED® test prep), English as a Second Language ( ESL ), and other Continuing Education programs, courses, and services.

Responsibilities include customer service, reception, records management, document processing, correspondence, mail distribution, database and file maintenance, registration support, and general office operations. The part-time regular position independently performs a variety of clerical and administrative duties in accordance with established policies and procedures. The primary assignment is Adult Education; however, the position may support other Continuing Education Services programs, locations, events, and customer service operations, including occasional front-desk coverage, as operational needs require.

• Provide high-quality customer service by greeting and directing visitors, answering and routing telephone calls, responding to routine inquiries, relaying messages as appropriate, and maintaining a professional front desk presence.
• Provide information regarding Adult Education programs and services, including ABE , GED® test prep, ESL , registrations, College services, procedures, resources, events, and other Continuing Education offerings.
• Support day-to-day Adult Education operations through data entry, report preparation, records maintenance, and related administrative assistance.

• Operate personal computers, multi-line telephone equipment with voicemail, calculators, and copy/scanner equipment in support of office and program operations.
• Provide routine assistance to staff, students, and customers with technology-related needs as appropriate.
• Report equipment malfunctions and coordinate repairs or service as needed.

• Inventory, order through the designated Continuing Education purchasing representative, receive, and distribute office supplies, instructional materials, and program resources.
• Maintain supply records, monitor inventory levels, and ensure adequate quantities of office and instructional materials are available.
• Assist with the preparation and distribution of materials and resources for classes, workshops, conferences, special events, and other program activities.

• Prepare, process, and maintain division records, registration and personnel forms, student and instructor information, statistical records, inventory lists, program files, equipment repair records, computer problem reports, and other records unique to the division.
• Assist with maintaining division databases and enter, update, and verify student,…