Marketing Coordinator​/Executive Assistant to COO

Job Title:

Marketing and Outreach Coordinator

Reports To:

Chief Operating Officer

Department:
Human Resources

Status:
Full-Time

Location:

Lincoln, NE

The Marketing Coordinator/Executive Assistant to the COO provides administrative, marketing, project coordination, and executive support to the Chief Operating Officer (COO) and A Blessing of Hope Family Services, LLC (ABOH). This position requires strong organization, time-management, communication, creativity, professionalism, and the ability to manage multiple projects while maintaining confidentiality and attention to detail.

• Assist with the organization of the COO’s weekly calendar, meetings, appointments, and priorities.
• Maintain excellent time management, scheduling, follow-up, and project coordination.
• Provide the COO with a weekly update on the status of assigned projects, upcoming events, outstanding needs, and items requiring attention.
• Assist with planning and organizing All Staff meetings, employee celebrations, recognition events, and other company-wide activities.
• Assist with coordination with other ABOH departments to identify operational, staffing, promotional, and resource needs and communicate those needs to the COO.

• Coordinate the ordering and setup of operating supplies and furnishings for new and existing ABOH offices, including signage, locks, furniture, office supplies, painting, and other facility-related needs.
• Obtain and present budget-conscious purchasing options, including the specific item, price, and proposed vendor/source, for COO review and approval.
• Ensure all purchase requests are submitted to and approved by the COO prior to any purchase being made.
• Assist with coordinating vendors, deliveries, installations, and other office setup needs.
• Monitor projects and follow up to ensure tasks are completed timely and appropriately.

• Coordinate promotional meetings and outreach with DHHS caseworkers throughout Nebraska.
• Develop and distribute promotional emails to caseworkers, community providers, and other professional partners.
• Create and coordinate brochures, flyers, promotional materials, and other marketing resources for ABOH programs and services.
• Create social media content, including Reels, Tik Toks, and other promotional or educational content, consistent with ABOH’s professional image.
• Organize and coordinate community engagement events, outreach opportunities, and promotional activities.
• Work collaboratively with ABOH departments to develop marketing materials that accurately represent their programs and services.
• Assist departments in identifying opportunities to increase awareness and utilization of ABOH services.

• Maintain professional, respectful, and friendly relationships with ABOH employees, clients, community partners, vendors, and other professional contacts.
• Maintain a high level of integrity, honesty, discretion, and confidentiality in all responsibilities.
• Refrain from participating in workplace gossip, negativity, or conversations that undermine coworkers, supervisors, leadership, or the organization.
• Represent ABOH in a positive and professional manner both internally and within the community.
• Demonstrate good judgment, accountability, reliability, and follow-through.
• Communicate concerns, challenges, and operational needs appropriately through established supervisory channels.
• Maintain a solution-focused and team-oriented approach to daily responsibilities.

• Excellent organization and time-management skills
• Strong written and verbal communication skills
• Creativity and attention to detail
• Ability to manage multiple projects and competing priorities
• Budget-conscious decision-making and purchasing practices
• Professionalism and strong interpersonal skills
• Ability to work independently while maintaining communication with the COO
• Strong follow-through and accountability
• Ability to maintain confidentiality and exercise sound judgment
• Commitment to ABOH’s mission, values, and professional standards
• Proficiency with social media platforms and social media management tools,…