Payroll Officer

Join Rentokil Initial as a Payroll Officer!

At Rentokil Initial, we are committed to safeguarding people and enhancing lives through our comprehensive business services, including pest control and hygiene solutions. Our employees are at the heart of our operations, and we continuously invest in their training, development, and well-being.

As a Payroll Officer, you will play a critical role in ensuring accurate payroll processing for our dedicated staff while adhering to local regulations and internal policies. Your attention to detail and commitment to excellence will contribute to our mission of providing outstanding services to our clients.

• Ensure precise preparation of payroll for both monthly and weekly staff.
• Verify that the time recorded is accurate based on timesheets presented and in accordance with approvals, for hourly wages, annual salaries, overtime, vacation and sick days.
• Ensure that employees receive their remuneration in time and on the assigned dates.
• Maintain all supporting documents to validate the accuracy of the payroll.
• Ensure correct timekeeping of hours and rates are recorded into the payroll software (TTPay) for payment.
• Ensure all statutory and voluntary deductions are properly recorded, supported by approved forms and in accordance with current legislation.
• Ensure that the monthly Group Health and Life Plan contributions for both the Company and employees are accurate before processing the payroll.
• Resolution of payroll-related disputes for all employees.
• Preserving the records containing retirement payments, non-taxable earnings, maternity, vacation and sick leave.
• Personal information of employees including pay periods are recorded within the payroll software system.
• Filing and maintaining the necessary payroll reports, such as payroll registers and payroll tax documents.
• Timely review and sign off on all required payroll and tax reconciliation.
• Ensures compliance with local regulatory reporting requirements and guidelines; ensures reports are accurate and disbursed in a timely manner.
• Monthly reconciliation of all GL payroll accounts along with their GL deduction accounts eg: NIS, PAYE, Health Surcharge, other deductions as guided by internal control policies.
• Ensuring that all statutory deductions are computed accurately.
• Monthly Renewal of NIS Compliance Certificate.
• Remain current on new legislation and regulatory ruling impacting payroll. Enforce adherence to requirements and advise management on required actions.
• Work in collaboration with HR Manager/HR Officer to evaluate and analyze existing payroll policies, procedures and business processes; draft, propose and implement changes and/or quality control measures leading to best practice operations.
• Annual preparation of statutory required TD1’s and TD4’s.
• Submission of employees NIS claims to relevant government authority.
• Preparation of all payroll related deductions cheques monthly.
• Perform all duties and responsibilities that may be assigned to the position.

Qualifications And Experience

• Bachelor’s Degree in Accounting, Finance, or Business Administration; OR
• ACCA Level 1 / Foundations in Accountancy (FIA) qualified; OR
• Specialized Payroll Certification (Preferred)

• Minimum of three (3) to five (5) years of progressive experience in payroll administration within Trinidad and Tobago.
• Demonstrable experience handling payroll for a headcount of 100+ employees.

• Legislative Expert:
  Comprehensive knowledge of T&T Labor Laws, Income Tax Act, and National Insurance regulations.
• Software Proficiency:
  Hands-on experience with payroll software (e.g., Micropay, HRp5, Sage 300) and HRIS platforms.
• Advanced Excel:
  Proficiency in VLOOKUP, Pivot Tables, and logical formulas for data verification.

• Confidentiality: unwavering commitment to protecting sensitive employee data and executive compensation details.
• Accuracy & Detail Orientation:
  Ability to perform complex calculations with zero margin for error.
• Deadline Management:
  Proven ability to work under pressure to meet non-negotiable banking and statutory deadlines.
• Communication:
  Ability to explain complex tax and deduction queries to employees clearly and professionally.

• Group Health and Life Insurance
• Pension Plan
• Paid Time Off
• Training & Development