Litigation Legal Assistant - Lincoln

LITIGATION LEGAL ASSISTANT

Lincoln Office (13th & M) | Full-Time

Schedule: Monday - Friday, 8:30 AM - 5:00 PM

Woods Aitken LLP is seeking a collaborative, enthusiastic, and detail-oriented Litigation Legal Assistant to join our team in our Lincoln office. This full‑time position supports a highly skilled attorney whose practice includes litigation as well as service as a mediator and arbitrator.

The ideal candidate will be highly organized, proactive, and comfortable managing multiple priorities while supporting both case management and administrative aspects of a busy practice. Candidates with prior legal experience and/or certification are encouraged to apply.

• Drafting, proofreading, and formatting correspondence, pleadings, discovery, and other legal documents
• Drafting correspondence, memoranda, and other documents from attorney handwritten notes and revising documents based on attorney markups
• Managing case files and document organization, including electronic filing in state and federal courts
• Maintaining attorney calendars, including court deadlines, meetings, mediations, and arbitrations
• Ensuring docket entries in the firm’s practice management system (LMS) are accurately reflected on the attorney’s calendar
• Conducting conflict checks and preparing engagement letters for new matters
• Preparing and maintaining mediation and arbitration binders and keeping materials current
• Preparing and updating arbitration rosters and matrices for matters in which the attorney serves as mediator/arbitrator and for matters in which the attorney represents clients in arbitrations
• Coordinating acceptance of arbitration appointments and assisting with case setup through the American Arbitration Association (AAA)
• Scheduling meetings and sending invitations for mediations, arbitrations, and other meetings (via Outlook, Teams and Zoom)
• Printing and organizing documents for attorney review as requested
• Assisting with trial preparation, including exhibits, witness coordination, and hearing notebooks
• Communicating professionally with clients, courts, opposing counsel, and arbitration organizations
• Coordinating travel arrangements and entering travel reimbursement expenses into the firm’s practice management system
• Assisting with administrative support tasks including time entry, billing coordination, and expense reporting
• Collaborating with other assistants, paralegals, and attorneys to ensure seamless case management

The ideal candidate is:

• Professional demeanor, discretion, and strong commitment to client service
• Organized and detail‑oriented, with the ability to juggle multiple priorities
• A strong communicator with excellent verbal and written skills
• Tech‑comfortable and willing to learn new systems and processes
• Proactive, reliable, resourceful, and team‑oriented
• Ability to work independently as well as part of a collaborative team

• 2+ years of litigation support experience preferred (law firm or corporate legal setting)
• Knowledge of legal terminology, court procedures, and e‑filing systems
• Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and document management systems
• Familiarity with Copilot or other AI tools
• Experience with legal practice management/time & billing systems preferred

• High school diploma or equivalent required
• Ability to work full‑time, in‑office, Monday through Friday from 8:30 AM to 5:00 PM unless otherwise arranged
• Ability to lift and carry up to 20 pounds as needed for moving file boxes
• Ability to perform tasks that may require frequent movement between workstations, conference rooms, and common areas
• Ability to effectively carry out seated computer‑based responsibilities for extended periods and work at a computer
• Ability to communicate clearly in person, by phone, and in writing

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Our legal assistants play a critical role in the success of our attorneys and the service we provide to clients. Your attention to detail, organization, and professionalism help ensure matters move…