Lease Administrator

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Full Time Professional Lincoln, NE, US

Paradigm Oral Health is seeking a passionate multitasker to join our team as a Lease Administrator. Do you have extensive knowledge in lease administration? Do you like learning new things and developing new skills? If so, we want to hear from you! This is a unique opportunity for an experienced lease administrator. In addition to overseeing lease administration this role will be heavily involved with insurance and project management.

Lease Administration:

• Manage and maintain lease agreements, critical dates, rent schedules, and key lease information within the lease administration system
• Reading and abstracting lease documents ensuring data integrity of lease information in company systems
• Work with landlords to obtain W9 and ACH information for vendor creation
• Coordinate with the accounting team to ensure lease obligations are paid in accordance with the lease
• Ensure the company takes advantage of key lease provisions (options, expirations, kick-outs, etc.) and reports these to management in a timely manner
• Reporting and set up of tenant improvement allowances, rent abatements, rent credits, etc.
• Work closely with other internal departments on new and expiring lease projects.
• Coordinate the handling of repair & maintenance issues (lease review, landlord notification, etc.)
• Perform detailed Common Area Maintenance (CAM), insurance, and real estate tax audits to reconcile accounts and identify discrepancies

Insurance:

• Oversee insurance binder and meet with insurance broker on a bi-weekly basis to discuss new projects and acquisitions
• Monitor existing policies and maintain appropriate levels of coverage
• Oversee the issuance of insurance certificates
• Submit initial claims as needed
• Serve as the liaison between management and our insurance broker

Project Management:

• Oversee the processing of all invoices related to new construction projects
• Submit for tenant improvement allowance reimbursement
• Attend all necessary calls with internal departments to ensure all property/finance matters remain on track
• Communicate to the finance team when projects are complete and open

• Bachelor’s degree in real estate, accounting, finance, business, or a related field preferred; or equivalent experience
• 3-5+ years lease administration experience
• Strong working knowledge of commercial lease agreements and common lease terms
• Lease administration software experience preferably with Lease Query
• Individual must be organized, detail oriented, energetic, motivated, and a self-starter
• Strong communication skills and the ability to work collaboratively with other departments

• Medical (including Virtual Care), Dental, and Vision Coverage
• Employee Assistance Program (EAP)
• Competitive pay, Bonus potential, and annual merit reviews
• 401(k) Plan w/Company Match
• Health Savings Account (HSA) with HDHP health plans

• Basic and Supplemental Life Insurance
• Spouse and Child Life Insurance

• Paid Vacation (Starting at 2 weeks) and 6 Annual Paid Holidays