Materials Coordinator​/Purchasing Agent

Materials Coordinator/Purchasing Agent

Lincoln, NE

The Materials Coordinator/Purchasing Agent is responsible for purchasing, inventory management, and vendor relations for the plant. Using the computerized maintenance management system (CMMS), the Materials Coordinator/Purchasing Agent will provide an uninterrupted flow of materials, supplies, and services to support maintenance, production, and other department schedules within the plant. The role coordinates the overall lifecycle of purchasing, inventory, and vendor relations processes, takes a proactive approach in reviewing current systems and procedures, and makes recommendations to the Maintenance Manager for continual process improvements.

The Materials Coordinator/Purchasing Agent directs the day‑to‑day activities of the Warehouse Operator and represents the company in a knowledgeable and professional manner.

• Maintain accurate inventory by ensuring successful processes to track inventory flow, keeping optimal inventory present and ready for use.
• Coordinate with the Maintenance Planner/Scheduler and other personnel to ensure materials and services support the maintenance schedule and other departments’ needs.
• Maintain accurate and timely status on all purchase orders and inform appropriate departments of any problems or potential problems that may cause late shipments.
• Monitor the site’s chemical usage; coordinate findings with appropriate department management and place chemical orders.
• Oversee and coordinate inventory accuracy in conjunction with Accounting through cycle counting, appropriate inventory transactions, and physical inventory counts.
• Maintain a clean and organized warehouse.
• Perform warehouse work related to receipt, shipment, storage, distribution, or delivery of products, parts, and materials.
• Operate a hand truck, forklift, or other heavy equipment to load, unload, move, or store items according to delivery or routing documents, warehouse needs, or management instructions.
• Analyze, identify, and implement improvement opportunities in the inventory management function.

• Manage the purchase order process from initial quote preparation to final verification, authorize payments for purchases, and reconcile paperwork against delivered items.
• Monitor and track the status of purchase orders through reporting tools to ensure on‑time delivery of all materials, communicating any changes throughout the organization.
• Manage supplier relationships by acting as the main contact for timely resolution of pricing, quality, quantity, delivery, and invoice issues.
• Work with accounting, maintenance, production, and other departments to maintain proper paperwork for equipment, parts, and services purchased.
• Monitor and communicate significant cost structure impacts to appropriate department personnel.
• Analyze, identify, and implement improvement opportunities in the purchasing function.

• Coordinate with appropriate department personnel to assist in the development of the weekly maintenance schedule.
• Assist with engineering projects as directed.
• Provide input to management and suggest improvements for efficiency.
• Ensure safe work practices are implemented at all times; report any safety issue or problem to manager and EHS Manager immediately.
• Perform other duties not listed herein, but which need to be accomplished to maintain safe and productive day‑to‑day operations within the plant.
• Maintain a high level of service and work performance, promote a team environment, and maintain a pleasant work environment.
• Maintain confidentiality of all records and company matters.

• Associate’s Degree in a related field (a combination of relevant experience and education may be considered).
• A minimum of a High School diploma or GED.
• 2 years of inventory management experience.
• 2 years of purchasing related experience.
• 2 years of manufacturing, industrial, or agricultural experience.
• General parts, electrical, welding, and mechanical equipment understanding.
• Experience in maintenance beneficial.
• Valid driver’s license required.
• Ability to read, write, and comprehend the…