Sample Librarian

Position Summary

The Sample Librarian supports laboratory operations by maintaining accurate, organized, and compliant inventories of samples throughout their lifecycle. This role is responsible for tracking sample movement, ensuring proper documentation, archiving materials, and supporting consistent workflow execution across processing labs. The Sample Librarian plays a key role in preserving data integrity and sample traceability while upholding established SOPs, quality standards, and operational timelines.

• Create, allocate, and process sample order requests across all processing laboratories, ensuring timely and accurate movement of materials.
• Ensure customer samples and specimens are properly archived, labeled, and documented within the company’s database for complete traceability.
• Perform routine inventory checks for all orders under their control, identifying discrepancies and resolving issues promptly.
• Verify and maintain accuracy during the transfer of sample inventories into permanent storage locations.
• Maintain plate inventories within processing labs, ensuring availability, organization, and proper tracking.
• Support laboratory upkeep by performing preventive maintenance tasks and maintaining a clean, organized, and safe work environment.
• Follow established SOPs meticulously and support ISO‑compliant procedures through accurate documentation and consistent workflow execution.
• Meet individual and department productivity, accuracy, and quality targets.
• Troubleshoot sample‑related issues, database discrepancies, and workflow interruptions to maintain smooth operations.
• Manage assigned projects by performing relevant tasks, maintaining documentation, and communicating progress as required.
• Other duties as assigned by the manager.

• High school diploma or equivalent.
• Experience working in a laboratory, sample management, or inventory‑focused environment.
• Familiarity with sample tracking databases, LIMS, or basic inventory management systems.
• Strong attention to detail and accuracy in documentation.
• Basic computer skills, including data entry, email, and spreadsheets.
• Ability to follow written procedures and maintain compliance with SOPs.
• Strong organizational skills and ability to manage multiple tasks in a fast‑paced environment.
• Effective communication skills and ability to collaborate with cross‑functional lab teams.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel;

and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee is frequently required to sit. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and color vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to odors or airborne particles and is occasionally exposed to toxic, pathogenic, or caustic agents. The noise level in the work environment is usually quiet.

• Comprehensive training on company products, internal processes, and systems.
• A standard benefits package with medical, dental, vision coverage on your first day.
• 401K and PTO.
• The opportunity to join a company where employees are committed to the work they do and the customers they serve.