Associate School Business Administrator

Davies Career and Technical High School in Lincoln, Rhode Island is a state school that prepares students with a technical skill set and training they can carry to future careers. Over 90% of graduates leave Davies with industry certification, with students choosing from across nine different career areas:
Automotive Careers, Electrical, Machine Technology, Pre‑Engineering, Cybersecurity, Biomanufacturing Technology, Education , Health Careers, Hospitality Careers, Graphics & Interactive Media. By providing hands‑on training and career preparation, we not only help our students discover new passions, we help ensure each Davies graduate has the academic background and technical skills needed for future success.

Davies is now hiring an Associate School Business Administrator.

• Must be eligible or working toward obtaining a Rhode Island School Business Administrator certification.
• Demonstrated knowledge of school budgeting, purchasing and procurement, salary and benefits costing, and preparation of varied financial reports.

• Support the School Business Administrator with budget preparation for state, local, categorical, capital, and grants funding sources.
• Prepare and provide financial data summaries in support of budget status updates and projections (quarterly, annually, intermittent) as required.
• Assist the School Business Administrator in supporting and supervising the business office.
• Process purchase requisitions required to generate purchase orders.
• Determine the expenditure coding for financial transactions to ensure accurate capture of expenditures by funding source, line item and department.
• Prepare adjusting journal entries necessary for accurate general ledger recording of all financial transactions.
• Assist with federal entitlement grants application processes and provide support for grant financial reporting (Title I, Title II, IDEA, Title IV, Perkins, categorical and other grants).
• Oversee and provide support for payroll preparation for bi‑weekly wages, stipends, clubs, extra‑curricular activities and other wage types.
• Assist in preparation of Uniform Chart of Accounts (UCOA) reporting file.
• Prepare federal reimbursement claims for the student meals programs under the national school breakfast, lunch and CACFP meal program regulations.
• Assist in administering the Student Activities Fund, ensuring all deposits and expenditures are properly recorded and monthly bank reconciliations are performed.
• Prepare annual applications necessary for maintenance and renewal of the school’s insurance policy coverages, including obtaining a Student Accident Insurance carrier.
• Assist with records retention processes in accordance with State of Rhode Island records retention policies.
• Fulfill all other related duties as assigned.

• Proficiency in Microsoft Office Suite, the Internet, Google Docs and Gmail.
• Proficiency in, or ability to become proficient in, Accelegrants, ERP/Workday, BFM budget management system, and other state‑implemented systems.
• Strong verbal and written communication skills.
• Demonstrated ability to support, lead and guide staff members.
• Embrace and demonstrate collaboration and teamwork.
• Meet deadlines involving multiple concurrent tasks within time constraints.
• Possess the ability and desire to be directly involved in a varied, wide range of duties involved in main office/central office operations.

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, bend, sit, talk or hear. Specific vision ability required includes close and distance vision.

Daily use of small and large motor skills is applicable to the daily operation of a computer. The employee regularly interacts with leadership team members, Board of Trustees, teachers, external state office workers, students, the public, and other workers.

The work environment…