Administrative Assistant

Description

Office Communications

+ Serve as phone support team leader: answer calls, route messages, and screen inquiries.

+ Welcome visitors and manage incoming mail, faxes, and packages.

+ Maintain workroom and office supplies; arrange equipment repair when needed.

+ Support mailing efforts, including mail merges, envelopes, and preparation for shipment.

+ Schedule and support monthly team meetings and office engagement initiatives.

Equipment, Supplies and Documentation

· Maintains workroom. Runs monthly postage usage reports, adds postage, and monitors software updates and postage rates. Monitors UPS workstation.

· Arrange for equipment repair, when necessary, on copiers and printers.

· Manages workroom inventory. Orders, receives, and maintains office and kitchen supplies.

· Manage supplier accounts, process invoices, coordinating with accounting, as needed.

· Updates and maintains procedure documentation.

Administrative and Clerical Support

· Supports all mailing efforts. Prepares envelopes and letters, including mail merge, stuffing, adhering postage and taking to mail drop.

+ Assist with Bulletin magazine production and distribution.

· Schedules monthly Team Meetings and assists with post-meeting follow-up.

· Member of the Headquarters Hospitality Team.

· Works with the COO on culture and Team engagement efforts.

Event and Registration Support

+ Prepare name badges, ribbons, and meal stickers for meetings.

+ Maintain and order event materials, badges, and supplies.

+ Create registration forms and coordinate surveys for events.

+ Manage shipping and logistics for conferences and meetings.

Requirements - Proven experience in administrative assistance or a related role.

- Proficiency in managing inbound communications, including calls and mail.

- Strong skills in data entry and maintaining organized records.

- Familiarity with office equipment and supplies management.

- Ability to coordinate events and handle registration processes.

- Excellent multitasking and time management abilities.

- Effective communication skills and a detail-oriented approach.

- Experience with receptionist duties and customer service interactions. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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