School Office Secretary

Office Administrative Assistant

The Office Administrative Assistant performs administrative and secretarial support necessary to accomplish objectives established by the principals; adapts to the variety of responsibilities; presents a cheerful, positive image in contacts with students, staff, parents, guardians, and community; handles confidential matters relating to students, financial records, parents, staff and any other school related issues with integrity and professionalism.

Primary Responsibilities/Duties:

• Provides general secretarial, clerical and problem solving support to students, staff, administration, and families
• Community relations - answering phones, greeting and assisting visitors, admit via electronic system, process visitor badges
• Coordinates all aspects of field trip planning; registration, transportation verification and communication
• Coordinates building logistics and web-based registration for all after school activities
• In collaboration with administration, updates and maintains a live version of the Staff Handbook
• Updates and maintains building emergency drill information to be posted in classrooms and included in emergency handbooks
• Updates and maintains staff rosters, room assignments, extensions and contact information
• Works with the district's business office to update, maintain and submit building level payroll information for extra duties
• Maintains school records and Power School Database including generation of all reports for grading, midterms, report cards, state reports, and federal reports
• Maintains accuracy of State Student Information system (SIS)
• Assists administration with scheduling in Power School software
• Enrolls new students by meeting with family, educating on school procedures/policies, verifying residency, medical requirements, and providing school orientation information
• Assists with Residency Verification
• Produces labels & assists with mailings throughout the school year
• Understands website content, management and editing of online newsletter platforms
• Provides support to the PTO, where applicable
• Assists in the Nurse's office when needed

Qualifications:

• Experience with Microsoft Office
  - Must be proficient with Word and have a strong knowledge level in use of Excel
• Experience with Google Suite
  - Must be proficient with Google Docs, Forms and Calendar applications
• Familiarity with office machinery such as copiers, laminators, binding and postage machines
• Experience working with Power School student information system a plus
• Experience working with state related programs (SIS) preferred
• Knowledge of financial software desired

Physical Requirements:

• Moderate degree of physical stamina. Ability to move freely to various locations within school settings.
• Frequent standing, walking, sitting, and bending.
• Frequent repetitive activities including hands, arms, and legs for clerical related work.
• Lifting of devices 40-80 lbs.
• Climbing of ladders 6'-10'.
• Exposure to noise and activity of a school setting.

Work Year: 12-month employee Benefits Include:
Medical (employer covers 94 - 100% depending on choice) Dental Vision Basic Term Life Insurance:
Sick, Personal, Vacation Days

Application Procedure:
Apply online only. Lincolnshire-Prairie View School District 103 is proud to be an equal opportunity employer and is committed to building a culturally diverse faculty. Selection Procedure:
Online applications will be reviewed by administration and potential candidates will be contacted for interviews.