Program Coordinator - School Age - St James

School Age Program Coordinator is responsible for managing and overseeing the daily operations of the before, after, and summer program. This includes coordinating program activities, supporting program staff, and ensuring the successful implementation of grant‑funded initiatives. The Coordinator plays a key role in facilitating program delivery, monitoring program effectiveness, and maintaining compliance with grant requirements.

• Oversee the day‑to‑day operations of the before/after/summer program, ensuring smooth and efficient execution of program activities.
• Coordinate and schedule program events, activities, and sessions.
• Ensure that program activities are aligned with grant objectives and organizational goals.
• Ensure that programs are in compliance with state and local licensing and sanitation rules and regulations.

• Provide guidance and support to group leaders.
• Assist with the recruitment, training, and evaluation of group leaders.
• Conduct regular meetings with group leaders in collaboration with the Associate Regional Programming Director to address issues, provide updates, and ensure effective communication.

• Supervise children at all times to ensure their safety and well‑being.
• Implement and enforce program rules and procedures to maintain a positive and safe environment.
• Address any behavioral issues or conflicts promptly and effectively.
• Maintain supervision of staff and provide assistance when needed.
• Conduct regular staff meetings and one‑on‑one meetings, performance evaluations, and provide ongoing professional development opportunities.
• Foster a positive and collaborative team environment.

• Develop and implement strategies to engage program participants and enhance their experience.
• Monitor participant attendance, behavior, and progress, and address any concerns as needed.
• Facilitate communication with parents and guardians regarding program activities and participant progress.

• Ensure that program operations comply with grant requirements and organizational policies.
• Prepare and submit regular reports on program activities, outcomes, and compliance to the Associate Regional Programming Director.
• Maintain accurate attendance records and submit to the Childcare Administrator as required.
• Maintain accurate records of program activities, expenditures, and participant data.
• Ensure all staff and volunteers understand and comply with YMCA abuse prevention policies, actively monitor staff interactions with participants, address boundary violations, and ensure prompt reporting of concerns in accordance with YMCA policy and state law.

• Ensure proper implementation of curriculum and program activities.
• Ensure that curriculum materials and resources are available and used effectively.
• Evaluate the effectiveness of program activities and make recommendations for improvements.

• Coordinate the procurement and distribution of program supplies and resources.
• Monitor and report on resource usage to ensure cost‑effective program operations.

• Build and maintain positive relationships with community partners, stakeholders, and local organizations.
• Represent the program at community events and meetings to promote program visibility and engagement.
• Address any community or stakeholder concerns related to the program.
• Provide leadership and support to the site directors and site personnel in regard to the annual fundraising campaign; responsible for percentage of annual campaign support annually.
• Be a positive spokesperson, advocate, supporter, and promoter of all YMCA programs at all times.

• Associate’s degree in Education, Youth Development, Early Childhood Education, or a related field;
  Bachelor’s degree preferred; EDU 119 and BSAC required.
• Minimum of 2 years of experience in program coordination or management, preferably in a youth development or educational setting.
• Experience with grant‑funded programs and compliance is highly preferred.

• Understanding of youth development principles and best practices.
• Know…