Admin Assistant II, Maintenance, Bayway Refinery

Phillips 66 & YOU – Together we can fuel the future

As an Admin Assistant II, Maintenance
, you will work in a dynamic, operations-focused environment where organization, reliability, and discretion truly matter. As a trusted partner to leaders and colleagues in our Maintenance department, you will play an important role in keeping work moving smoothly and supporting a wide range of business needs and departments. If you’re someone who takes pride in staying organized, adapting to changing priorities, and contributing behind the scenes to meaningful work, this position offers the chance to make a steady, visible impact.

• Provide day-to-day administrative support that helps leaders and teams stay focused and productive in a fast-paced, operational environment.
• Serve as a key point of contact by handling routine inquiries, coordinating calendars and meetings, arranging travel, and supporting visitors and onsite events.
• Prepare documents, maintain records, manage distribution lists, and complete data entry using established systems and templates to ensure accuracy and accessibility.
• Handle confidential information with discretion while following defined policies, procedures, and regulatory requirements.
• Partner closely with colleagues across functions such as HSE, Maintenance, Operations, and Finance to support daily workflows and special projects.
• Assist with expense reports, invoice processing, work orders, purchase requisitions, and related tracking, ensuring items are coded and processed correctly.
• Support office and IT needs, contribute to reporting and basic budget-related activities, and help keep administrative processes running smoothly.
• Collaborate with other administrative professionals to provide reliable backup coverage and consistent team support.
• Bring strong organization, clear communication, and a customer-focused mindset to deliver dependable support the team can count on.

• Legally authorized to work in the job posting country
• Willing and able to obtain a Transportation Worker Identification Card (TWIC)
• Possess a valid driver's license
• Must be willing and able, with or without reasonable accommodation, to comply with the following:
  • Travel up to 5%
  • Work extended hours, which may include evenings, weekends, and holidays, and perform occasional duties

• High School Diploma or GED equivalent

• 3 or more months of administrative support experience
• Intermediate or greater proficiency working in Microsoft Suites (Word, Outlook, Excel, PowerPoint)

• 2 or more years of administrative support experience
• Working knowledge of:
  • SAP
  • Tableau or Power BI visualization software
• Written and verbal communications, and interpersonal skills
• Strong organization skills and independently capable of setting and sorting out priorities
• Strong attention to detail
• Ability to work well under pressure and changing priorities
• High energy with a strong can-do attitude and proactive in taking the extra steps to provide support and accomplish work

This position has a base salary range of $60,000 - $73,370.

At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role’s requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth.

The Bayway Refinery is located on the New York Harbor in Linden, New Jersey. Bayway's facilities include crude distilling, naphtha reforming, fluid catalytic cracking, solvent deasphalting, hydrodesulfurization and alkylation units. The complex also includes a polypropylene plant with the capacity to produce up to 775 million pounds per year. The refinery processes mainly light and medium, low-sulfur crude oil. Foreign crude oil is supplied to the refinery by tanker, and domestic crude oil is supplied through a combination of rail and marine transportation.

The…