Quality Assistant

Key Duties and Responsibilities – Key Performance Indicators:

• Compiling IRBA fee list from Great Soft reports and other registers.
• Assisting with the IRBA fee reconciliation.
• Assisting the Quality Consultant with the Rotation schedule.
• Maintaining Locking lists.
• Maintaining Archiving lists.
• Perform follow-ups on files due soon for locking/archiving.
• Updating Typist registers, Caseware locking register, Attorneys register, Claims register and AUP & Valuations register for locking purposes.
• Perform completeness checks on Typist register, Caseware locking register, PA register, Modified reports list, AUP & Valuations register and IRBA fee list.
• Assist with the compilation of late locking letters.
• PI scores follow-up.
• Modified reports list capturing.
• Filing Modified reports.
• Updating Reportable Irregularity register.
• Updating Communications register.
• Updating the CPD register for the CA’s.
• Assisting with the upkeep of the Training attendance registers.
• Updating and maintaining other relevant registers kept for quality purposes.
• Capturing Master updates onto Great Soft.
• Engagement letter and Client acceptance form follow-ups.
• Adding/updating 800 codes on Great Soft.
• Updating spreadsheets relating to the different master updates.
• Ensuring all 600/700/800 codes are not ticked for processing.
• Ensuring all client data on Great Soft is consistent.
• Opening and linking task codes on Great Soft.
• WIP adjustments.
• Assist the Quality Consultant and Quality Manager with ad hoc tasks.
• Release for reception.
• Capturing receipting if the receptionist is not available.
• Capturing timesheets – disbursements.
• Compliance with the firm’s System of Quality Management (SOQM), policies and procedures.
• Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct.

Grade 12
Diploim or higher qualification in Quality Management will be advantageous