Finance Administrator

Duties to include – Creditors, Debtors, Cash Book processing and general financial accounting duties:

• Daily data capturing
  - Scanning of all payable invoices and expense receipts to DEXT for analysis and saving of all expense invoices electronically
• Verification of DEXT - G/L coding of expenses and publishing to XERO for approval
• Cash Book processing
  - Download of Bank CSV files into XERO, G/L coding and matching to O/S invoices and processing of expenses to general ledger
• Processing of Monthly Creditors – G/L coding, reconciliations and loading of EFT payment batch
• Preparation of documentation for issuing of Client BEE Affidavits
• Issuing of Petty Cash, monthly reconciling, importing of expenses into Xero and G/L processing of expenses
• Distribution of Proof of Payments
• Debtor receipt allocation and processing to Debtors Ledger on Greatsoft
• Preparation and processing of other monthly payments – interest payments, Property Trust and Metro Payments
• Dealing with Debtor queries – including journal processing, debtor recons, reallocation of receipts and transfer of Debtor entries
• Adhoc queries wrt 3 PIM Estate Late Bank Accounts and providing bank statements and history transactions to the Estate Manager
• Motor Vehicle License Renewals for Company Vehicles and Director Motor Vehicles
• Ordering of groceries and cleaning products and liaising with cleaning staff as to their requirements and needs
• Co-ordinating Repairs and Maintenance – liaising with service provider, issuing of authorised purchase order and matching to supplier invoices
• Co-ordinating of company stationery requirements – liaising with service provider, issuing of authorised purchase order and matching to supplier invoices
• Assistance with general finance duties and reporting
• Assistance with Reception duties