Executive Assistant

Executive Assistant

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to our executive leadership. The ideal candidate will anticipate needs, manage complex schedules, and serve as a trusted point of contact for internal and external stakeholders. This role requires exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

Duties and Responsibilities:

Administrative Support

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, presentations, and reports.
• Handle incoming communications, prioritize requests, and respond on behalf of the executive when appropriate.

Meeting & Event Coordination

• Plan and coordinate internal and external meetings, including agendas, materials, and follow-up actions.
• Arrange logistics for conferences, board meetings, and special events.
• Take meeting notes, track deliverables, and ensure timely follow-up.

Operational Support

• Assist with project management tasks, tracking deadlines, and ensuring priorities are met.
• Conduct research, compile data, and prepare briefing materials for decision-making.
• Manage confidential and sensitive information with the highest level of discretion.

Relationship Management

• Act as a liaison between the executive and internal teams, clients, partners, and other stakeholders.
• Build and maintain strong professional relationships to support business objectives.

Required:

• Proven experience (5+ years) as an Executive Assistant, Administrative Manager, or similar role supporting senior leadership.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint, Planner).
• High level of discretion, integrity, and professionalism.