Executive Assistant ​/ Office Administrator

Location: In-Office

Employment Type: Full-Time

Executive Assistant / Office Administrator

Location: In-Office

Employment Type: Full-Time

Salary: $50,000-$60,000

We are looking for a highly organized, proactive, and dependable Executive Assistant / Office Administrator to join our growing team.

This is a high-trust role that combines executive support, personal assistant responsibilities, and office administration
. A large part of this position will be supporting our Executive Team, including the CEO, CTO, and CRO, by helping manage both professional and personal tasks that allow them to stay focused on leading the company.

This could mean anything from coordinating a meeting or booking travel to helping get a vehicle's oil changed, picking something up, running an errand, or handling a last-minute request.
No two days will look exactly the same
, and we need someone who is comfortable jumping in, figuring things out, and getting things done.

You will also play a major role in keeping our office and internal operations organized and running smoothly.

This is an excellent opportunity for someone who enjoys being the person everyone can count on, thrives in a fast-paced startup environment, and takes pride in making sure the details are handled.

• Provide day-to-day support to the CEO, CTO, CRO, and other members of the Executive Team
• Manage both professional and personal tasks and requests for executives
• Run errands and coordinate personal tasks such as vehicle maintenance, pickups, deliveries, appointments, and other needs
• Assist with scheduling, reservations, and logistics
• Book and coordinate executive travel
• Help manage calendars and coordinate meetings
• Handle confidential and sensitive information with discretion
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• Anticipate needs and proactively take care of tasks before they become problems
• Be available to jump in and help wherever needed

• Help ensure the office runs smoothly and remains organized
• Manage office supplies, snacks, drinks, and other necessities
• Coordinate vendors and office services
• Assist with bill payments and vendor management
• Organize and maintain company documents and files
• Keep shared spaces organized and presentable
• Help coordinate office maintenance, repairs, deliveries, and other facilities needs
• Assist with company retreats, parties, events, and team activities

• Assist with employee onboarding and offboarding
• Help manage PTO requests and internal employee processes
• Assist with payroll and related administrative tasks
• Help coordinate new hire setup and ensure employees have what they need to be successful
• Maintain organized employee and company records
• Serve as a reliable resource for employees when they need help navigating administrative processes

We are looking for someone who is:

• Extremely organized and detail-oriented
• Highly reliable and trustworthy
• Proactive—you see what needs to be done and do it without always being asked
• Comfortable managing multiple priorities at once
• Able to quickly determine what is urgent and what can wait
• A strong communicator who is comfortable working with executives and employees at all levels
• Flexible and willing to take on whatever the day requires
• Comfortable handling confidential and sensitive information
• A team player who genuinely wants to see the people around them succeed
• Resourceful and able to figure things out independently
• Comfortable working in a fast-paced startup environment where priorities can change quickly
• Someone who takes ownership rather than waiting for someone else to solve a problem

We're a growing startup, which means this role is not about staying inside a strict job description.
There will always be something new to figure out.

We need someone who enjoys that.

You may start your morning coordinating a vendor, spend the afternoon helping an executive with a personal errand, and end the day preparing for a company event. The ability to switch gears, stay organized, and keep moving is critical.

The right person will become an integral part of our team and someone our executives and employees…