Project Sign Coordinator

Job Details

Job Location:

Lindon, UT 84042

Salary Range: $20.00 - $24.00 Hourly

We are seeking a detail-oriented and highly organized Project Coordinator to support the planning, production, and installation of custom signage projects. This role serves as a key communication link between sales, design, fabrication, permitting, vendors, installers, and customers to ensure projects are completed accurately, on schedule, and within scope. The ideal candidate has strong follow-through, excellent communication skills, and the ability to manage multiple projects in a fast-paced production environment.

Please do not apply if you do not have sign experience and/or a deep account management or project coordination background.

Core Values Humanity People, Respect, Teamwork, Community, Kindness Excellence Quality Work, Integrity, Responsibility, Accountability, Exceptional Curiosity Learning, Listen, Knowledge, Creativity, Problem-Solving, Challenge Assumptions Scrappy Self-starter, Committed, Enthusiastic, Initiative, Hard-Working

Coordinate sign projects from approved estimate through production, delivery, and installation. Review project details, drawings, site notes, permits, materials, deadlines, and customer requirements. Create and maintain project schedules, timelines, task lists, and status updates. Track project milestones and proactively communicate delays, risks, or changes. Ensure all departments have the information needed to complete their portion of the project.

Serve as a primary point of contact for customers during active projects. Provide timely project updates to clients, sales representatives, production teams, and management. Coordinate approvals for artwork, proofs, site surveys, materials, permits, and installation dates. Document customer requests, change orders, approvals, and project decisions.

Work closely with designers, fabricators, printers, installers, and subcontractors. Confirm material availability, production readiness, and installation requirements. Coordinate site surveys, field measurements, utility checks, access needs, and landlord/property requirements. Schedule installation crews, equipment, permits, and subcontractors as needed. Verify that completed work matches approved specifications and quality standards.

Maintain accurate project records in company systems. Prepare work orders, purchase requests, installation packets, and closeout documentation. Track change orders, additional costs, and billing-related project updates. Assist with permit applications, vendor coordination, and procurement follow-up. Support project closeout, including photos, final approvals, punch lists, and customer follow-up.

2+ years of experience in project coordination, customer service, production coordination, or administrative support. Strong organizational and time-management skills. Excellent verbal and written communication. Ability to manage multiple projects with competing deadlines. High attention to detail and accuracy. Comfortable working with customers, vendors, and internal production teams. Proficiency with email, spreadsheets, scheduling tools, and project management or CRM systems.

Preferred Experience in the sign, graphics, print, construction, fabrication, or architectural products industry. Familiarity with signage types such as channel letters, monument signs, wall signs, vinyl graphics, ADA signs, way finding, dimensional letters, and vehicle graphics. Basic understanding of drawings, proofs, measurements, materials, and installation requirements. Experience coordinating permits, site surveys, vendors, or installation crews. Knowledge of platforms such as , Asana, Trello, Core Bridge, Cyrious, ShopVOX, Salesforce, or similar systems.

Strong follow-through and sense of urgency. Ability to anticipate problems and communicate solutions. Professional customer service mindset. Comfortable working in a deadline-driven production environment. Clear communicator across departments. Ability to read and…