Executive Assistant

Job Title: Executive Assistant

Reports to: An Executive Team Member

Location: Lindsay, Ontario

Salary: 60,000

Existing Vacancy: New Vacancies

Closing Date: December 19, 2025

Ampere (formerly the Pinnguaq Association) isn't just another non-profit. We're an award-winning catalyst for change, activating opportunities for people of all ages in rural, remote, and Indigenous communities to unlock their potential through STEAM (Science, Technology, Engineering, Art, and Math). Through our partnerships with communities, businesses, and technology creators, we co-design and deliver culturally responsive tools, resources, curriculums, and world-class programming across the country.

We believe the best education doesn't feel like work, it feels like discovery.

From our roots in Pangnirtung, Nunavut, we've grown to operate Makerspace and Skills Hubs in Iqaluit (Nunavut), Bathurst (New Brunswick), and the Kawartha Lakes (Ontario), while collaborating with partners nationwide. Our Lifecycle approach ensures that we're with learners at every age and every stage of life, and our mission-driven model ensures that 100% of social enterprise proceeds sustain programs that benefit communities we serve.

Your work here directly changes lives. If you're passionate about making a tangible difference, this is where you belong.

• Mission-driven impact – Contribute to meaningful work that supports communities and promotes digital inclusion across Canada.
• Enjoy the flexibility – to maintain a healthy work-life balance with schedules that fit your lifestyle.
• Comprehensive benefits – Access a robust benefits package designed to support your health and wellness.
• Pension Plan – Plan for your future with a competitive pension plan.
• Wellness Perks – Take advantage of wellness initiatives that promote your physical and mental well-being.

We’re looking for a proactive, highly organized, and trusted Executive Assistant to support a member of Ampere’s Senior Executive Team. This role is essential in keeping things running smoothly behind the scenes—anticipating needs, managing schedules, and handling a wide range of administrative and strategic tasks. You’ll be a thought partner, a gatekeeper, a connector, and a steady hand during high-stakes moments.

This is a dynamic position for someone who thrives in fast-moving environments, loves solving problems before they happen, and is motivated by impact.

• Executive Support
  • Identify, track and manage complex and competing priorities including calendars, meetings, deliverables and coordinate travel for senior executives
  • Monitor email inboxes and flag urgent or time-sensitive communications
  • Prepare briefings, backgrounders, talking points, and meeting materials
  • Act as a liaison between executives and staff, community partners, and external stakeholders
  • Anticipate needs and solve problems before they arise
  • Exercise the highest level of discretion and judgment in managing sensitive information, ensuring absolute confidentiality of all employee, organizational, and executive matters.
  • Help the executive stay connected to staff experience and culture by coordinating 1:1s, feedback loops, and check-ins.
• Meeting & Event Coordination
  • Schedule and prepare for internal and external meetings, including coordination and preparation of agendas, logistics, and materials
  • Attend meetings when needed to take notes, track action items, and ensure follow-up
  • Support logistics and coordination for company-wide events, community launches, and leadership offsites
• Project & Priority Management
  • Work closely with the Project Management Office to help track the progress of strategic initiatives, working across departments to support deliverables and accountability
  • Create and maintain dashboards, timelines, and task trackers for executive priorities
  • Draft internal and external communications related to executive projects and organizational updates
• Cross-Organizational Support
  • Help ensure alignment between teams by managing internal communications and facilitating knowledge sharing
  • Coordinate activities across regional teams, particularly between Ontario and Nunavut
  • Support efforts to grow…