Administrative Assistant, Municipal Law Enforcement; Lindsay

Job Title

Administrative Assistant (Municipal Law Enforcement)

Wage: $31.23 hourly (2026)

Employment Status:
Permanent, Full time, Union CUPE 855, Inside, Open to Internal/External Applicants, Closing Date: 02/07/2026

Reports To:

Municipal Law Enforcement Manager

Location:

Lindsay, ON

Hours:

35 hours per week

Other:
General office setting. Some travel throughout the City of Kawartha Lakes may be necessary in accordance with job requirements; attend meetings and events as required.

This position is responsible for front line representation of the department and for providing administrative and clerical services, including financial accounting functions and in some cases, payroll support.

• Support Parking Enforcement by entering PON information onto the Ticket Processes database.
• Obtain certified information from MTO.
• Mail Notice of Impending Convictions to registered owners.
• Send Certificate Requesting Convictions to the Court.
• Provide information in response to requests from the public and provide information requiring varying degrees of research and personal contact concerning the Department and its affairs, emphasizing customer service.
• Act as a liaison between the public, Council, staff and other public or private agencies, along with maintaining telephone, counter reception, and e‑mail communication.
• Review invoices and statements for accuracy related to the department, ensure that all invoices are properly coded, approved by senior staff and forwarded to Accounts Payable for payment.
• Input payroll data, ensuring accuracy and completeness, check time card data, and maintain employee data records and databases.
• Act as a division liaison with Finance and generate required purchase orders, change order request, etc.
• Assist with scheduling annual and semi‑annual training.
• Responsible for inventory control and input and divisional data collection and input into various departmental and corporate computer systems.
• Schedule appointments, meetings, book conferences/workshops, training, etc. and make travel arrangements.
• Provide clerical support to various committees, including agenda preparation, printing and distribution, meeting attendance, minute preparation and required follow‑up such as correspondence and drafting reports for final approval.
• Review all incoming correspondence by mail, fax and courier, obtain background information, and forward on to the appropriate staff.
• Compose letters and correspondence for signature and prepares reports and agreements as required; proof‑read for accuracy, grammatical errors and completeness.
• Collect and enter statistical data and calculate, and produce reports and statistical information for the Manager.
• Maintain and update multiple department databases and provide related information and reports.
• Maintain paper and electronic filing systems, including confidential files, and may act as records liaison for the department/division.
• Research information and manage/assist with special projects.
• Provide backup administrative assistant support to other divisions within the Department.
• Support a variety of division related projects, such as research, database management, ordering and distribution of supplies, promotional materials, etc.
• Occasional travel is required to attend meetings and training.
• Perform other related duties as assigned.

• Input payroll data, ensuring accuracy and completeness, check time card data, and maintain employee data records and databases.
• Assist the Manager in preparation and monitoring of budgets for the division.
• Design and develop forms, slides, manuals, poster‑board displays, newsletters, pamphlets and other promotional material for distribution to staff, community professionals and the public, from handwritten or verbal information; determine layout and paste‑up design using various word processing, graphic and desktop publishing software packages.
• Coordinate and track staff vacation requests.

• Post‑secondary diploma in Office Administration or a related field.
• Minimum 3 years of related administrative office experience.
• Office experience in the specific…