Executive Assistant to VP

RELOCATION ASSISTANCE:
No relocation assistance available

CLEARANCE TYPE:
Secret

TRAVEL:
Yes, 10% of the Time

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon.

We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems (MS) is seeking an experienced Executive Assistant to support our Human Resources (HR) senior leadership team and the Vice President of Human Resources in Linthicum, Maryland. Enjoy competitive pay and comprehensive benefits, along with a culture where your voice is valued. You will be joining a team of passionate professionals providing real-life solutions to our world’s biggest challenges.

The Executive Assistant to the Vice President of Human Resources is at the center of day-to-day human resources team operations in Mission Systems. Located on-site in Linthicum, Maryland, the Executive Assistant handles details of a highly confidential and critical nature, collects and prepares information and presentations for use in discussions of internal and external executives, plans and supports meetings, and manages the Vice President’s calendar and travel and provides administrative support to other members of the human resources leadership team.

Requires a proven ability to handle contacts of a sensitive nature inside and outside the company and experience supporting senior level executives, as well as experience with customers, vendors and visitors.

The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and demonstrate a capability to take on new and unfamiliar tasks/technologies. Strong project management and multi-tasking skills will be necessary as will emotional intelligence, integrity, and the ability to handle sensitive information with tact, diplomacy, discretion, and sound judgment.

The selected candidate will be responsible for, but not limited to, the following:

• Serves as a focal point for the Vice President’s office and communicates with internal and external customers and executives, professionally representing the corporation.
• Performs office functions such as arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering correspondence.
• Assists in maintaining collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.
• Makes domestic and international travel arrangements and prepares expense reports.
• Provide day-to-day coordination and administrative support across multiple HR processes and projects.
• Assist with meeting scheduling, agenda preparation, and logistics coordination.
• Support planning and execution of HR events, including employee engagement activities, meetings, and recognition events.
• Operates independently to meet requirements of leadership team and offers expertise to assist others.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
• Collaborates with administrative professionals in related organizations as required.

The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work with minimal…