Administrative Specialist ; Contractual

As a State agency, the Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information.

All applicants must be able to communicate with clients and visitors and possess the ability to complete tasks in a fast‑paced work environment. They must be able to work in various positions and travel to various courtrooms and office environments throughout the state, operate a computer and other office equipment, and have access to a motor vehicle or be able to navigate public transportation.

Applicants who require reasonable accommodations due to a disability should contact Tawanda Jackson, Human Resources Supervisor, 410‑767‑8503, tawandal.jackson.

The Office of the Public Defender is currently seeking an Administrative Specialist I in our Training Division, located in Arundel County, Maryland. The primary responsibility for this role is to support the Director of Training and Deputy Director of Training with day‑to‑day administrative duties. Candidates should be detail‑oriented and possess excellent organizational, database management, writing, and problem‑solving skills.

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839 Elkridge Landing Road, Linthicum Heights, MD, 21090

An Administrative Specialist I is an advanced level of administrative work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies. This position supports the Director and Deputy Director of Training and Training Division staff by typing documents, handling logistics for training sessions and agency conferences, coordinating meal scheduling and purchases, maintaining training schedules and class lists, and entering data in the Workday system for MOPD‑sponsored training events.

• Maintain a reservation calendar for use of the Training Center Facility and recommend alternative venues when booked.
• Process incoming and outgoing Division correspondence.
• Maintain receipts, purchase orders, and invoices to submit with monthly corporate purchase card statements.
• Review and balance monthly credit card statements against receipts and submit them to the CPC administrator for final review and audit.
• Regularly review the MOPD training email and respond or reroute emails as necessary to ensure timely correspondence.
• Answer phones for the Training Division and provide information regarding upcoming training sessions, openings and registration process.
• Review and discuss logistics with the Director and Deputy Director for upcoming training sessions and conferences.
• Contact training facilities and/or hotel conference centers to obtain price quotes, facility layout and meal options to determine if agency needs can be met.
• Present recommendations to the Director and Deputy Director and obtain approval.
• Maintain the Director and Deputy’s schedules, training facility and conference locations and obtain contracts for authorization and payment.
• Contact vendors to obtain pricing options for meals and/or catering for training events and conferences.
• Order office supplies and supplies for training events.
• Track and maintain a library of agency training materials to be used for training sessions.
• Copy all materials needed for training events and annual conferences.
• Create shared drives for incoming training classes and advanced training classes.
• Maintain OPD’s attorney learning management system through Workday, including input of attorney CLE hours and adding or updating training sessions.
• Assist with setup of training rooms (coffee, refreshments, etc.).
• Supervise work‑study students and Youthworks interns assigned to the Training Division.
• Other duties as assigned by the Director or Deputy Director of Training.

• Education:
  
  Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience:
  
  Six months of experience performing…