Administrative Assistant - RF

RELOCATION ASSISTANCE:
No relocation assistance available

CLEARANCE REQUIRED FOR START:
Yes

CLEARANCE TYPE:
Top Secret

TRAVEL:
No

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon.

We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Space Sector is seeking an Administrative Assistant to support the Active RF Programs Operating Unit (OU). This organization designs, builds, and operates cutting edge satellite and ground systems that are critical to our national defense. This is a full-time, on-site position located in Linthicum, MD.

This role may be filled as either a level 3 or level 4.

We are seeking a dependable teammate, an independent thinker with high energy and a track record of excelling in a fast-paced, multi-faceted, and collaborative team-based environment. This position requires excellent communication skills, an ability to organize and prioritize tasks independently, strong time management skills and strong office management and interpersonal skills. The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information.

This position will report to the Operating Unit Director and provide support throughout the leaders in the Director’s organization as required. As a selected candidate, you will work closely with OU director, support the OU’s program managers and collaborate with the staff working on programs in a variety of capacities.

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
• Make business travel arrangements, process documentation as required and process expense reports in a timely manner for assigned staff
• Develop, format and distribute communications from leadership with support from a subject matter expert
• Operate independently to meet requirements of leadership team
• Proactively support in executing day-to-day pop-up related items that facilitate the ability to meet business requirements
• Attend staff meetings and publish agendas. Collect, compile, prepare notes and action items from meetings and follow up on action items to help timely submissions by staff
• Arrange and execute support for a variety of internal and external on-site meetings and events, including conference room reservations, set up, and catering
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
• Coordinate office workspace planning, ordering supplies, and ordering office equipment with the facilities and IT organizations
• Coordinate office cleaning schedules with the custodian manager
• Provide onsite escorting support, as needed
• Support special projects as assigned
• Provide back-up support for other administrative staff as needed

• Associate's degree and 2 years of relevant experience in the administrative professional field; OR Bachelor's degree and relevant experience in the administrative professional field, an additional four years’ experience may be considered in lieu of a degree
• Strong interpersonal, communication and organizational skills
• Proactive, with the ability to anticipate needs of your assigned clients and the business
• Highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing…