Sales Administrator

Job Title:
Sales Administrator / Tag & Title Clerk

Department: Sales & Administration
Reports To: Division Controller
Location: 610 Nursery Rd, Linthicum Heights, MD 21090 OR 3371 Kenilworth Ave, Hyattsville, MD 20781
Employment Type: Full-Time

The Sales Administrator / Tag & Title Clerk plays a critical role in supporting the truck dealership’s sales operations and ensuring accurate and timely processing of vehicle titles and registrations. This dual-role position requires strong organizational skills, attention to detail, and a thorough understanding of DMV regulations and dealership procedures.

• Process and post vehicle sales and purchases in dealership systems (Karmak Fusion)
• Prepare, maintain and balance Inventory Schedule for new and used trucks including Floor Plan
• Coordinate with sales team to ensure all deal paperwork is complete and accurate
• Maintain logs of warranties, service contracts, and dealer trades
• Complete quotes, proforma billing, and invoicing for truck sales and dealer trades
• As customers remit payment, provide information for Controllers to process Floor Plan payment timely
• Work with salesmen to complete financing process with various lenders and meet deadlines

• Register all new and used trucks in the appropriate state
• Prepare and submit tax, title, and registration documents to the DMV
• Maintain a list of outstanding title work and follow up on missing or delayed titles
• Sign over titles for wholesalers and ensure proper documentation
• Stay current on state and federal title regulations and attend training as needed
• Coordinate with title runners and external agencies for document delivery
• Additional tasks as required for Sales Administration and Tag & Title Processing

• High school diploma or equivalent (Associate degree preferred)
• Familiarity with DMV procedures and title regulations
• Strong computer skills (Accounting Software, Excel, MS Office, etc.)
• Excellent attention to detail and organizational skills
• Ability to handle confidential information with discretion
  
  Ability to multitask and prioritize in a fast-paced environment
• Strong communication and customer service skills

• Experience with commercial truck registrations and dealer trades
• Experience with Dealer Track, Karmak Fusion or other Dealer Management System
• 1–2 years of experience in automotive or truck dealership administration
• Knowledge of Certificates of Origin, extended warranties, financing, and service contracts

Salary Description $55-61k