Event Coordinator, Hospitality ​/ Hotel ​/ Catering

Overview

Event Coordinator Fixed Term Contract up to 8 months. Royal Academy of Arts, Burlington House, Piccadilly, London, W1J 0BD
. Salary: £29,000 - £30,000 per annum depending on experience. 40 hours per week, Tuesday to Saturday. Free lunch on site Tuesday to Saturday. Amazing art exhibitions, privileged access; extensive company training opportunities.

Job Introduction:
At Sodexo Live!, we create exceptional food, service and event experiences in some of the UK’s most iconic cultural venues. We are proud to be the catering and events partner at the Royal Academy of Arts, and we’re now looking for a talented and proactive Event Coordinator to join our London team. This is a fantastic opportunity for someone who thrives in a fast-paced, client-facing environment and enjoys bringing events to life through exceptional organisation, attention to detail and service excellence.

As Event Coordinator, you’ll act as the primary point of contact for internal clients, vendors and stakeholders, coordinating and delivering internal events and catering across the Royal Academy of Arts. You’ll play a key role in planning, logistics, communication and on-the-day delivery, ensuring events run smoothly from start to finish, even when lead times are short and priorities change. This role reports to the Head of Events, with a dotted-line relationship to the General Manager.

• Plan, coordinate and deliver internal events in collaboration with Royal Academy teams
• Act as the main contact for clients, suppliers and internal stakeholders
• Coordinate catering for internal meetings, including drop-off setups and post-meeting clearances
• Manage event logistics including staffing, equipment, deliveries, storage and health & safety compliance
• Administer event budgets, track spend and complete post-event financial reconciliation
• Input and manage event details using Priava, Microsoft Teams and shared systems
• Maintain accurate event records and reporting to support continuous improvement
• Organise and manage a flexible, self-scheduled rota (typically Tuesday–Saturday, with occasional Sundays/Mondays)
• Support café operations during quieter event periods, assisting with service and stock
• Contribute to post-event reviews and service enhancements
• For a full list of responsibilities please read the attached job description

• Proven experience in event coordination, ideally within hospitality or catering
• Food & beverage knowledge and operational experience
• Strong organisational skills with excellent attention to detail
• Confident managing multiple priorities and last-minute changes
• Experience with budgets, invoicing and financial reconciliation
• Excellent communication skills and a collaborative working style
• Comfortable using Microsoft Office and event management systems (Priava desirable)
• A proactive, customer-first mindset with a passion for service excellence
• Flexibility to work evenings, weekends and public holidays as required

Working with Sodexo Live! is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support
• Employee Assistance Programme for everyday issues or larger problems, including legal and financial advice
• Access to a free health and wellbeing app with rewards and 24hr virtual GP
• The Sodexo Discounts Scheme (24/7) and prepayment cashback card
• Money Insights and financial benefits via Salary Finance Platform
• Sodexo Retirement Plan
• Death-in-Service benefit
• Opportunities for learning and development
• Cycle to Work Scheme
• Volunteering opportunities

Flexible and dynamic work environment. Ready to be part of something greater? Apply today! Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.

At Sodexo, our purpose is to create a better everyday for everyone to build a better…