Advancement Services Coordinator

Benedictine University is an inclusive academic community, inspired by the Catholic intellectual tradition and Benedictine values. We seek employees who will contribute to the advancement of our mission by helping students shape lives of meaning and purpose as engaged citizens who care for the Earth, welcome people of diverse faiths and cultures, and promote the common good.

Job Title: Advancement Services Coordinator

Department: Advancement Services

Reports to: Director, Advancement Services

Rate: $22.36 hourly

Location: Lisle Campus

Responsible for the entry and accuracy of allgifts and pledges into the Raiser’s Edge NXT system, processing matching gifts and payroll deductions and generatingdaily batch reports. Enter and maintainalumni and donors’ data. Run and distribute basic reports. Process andsend out donor thank you letters and receipts.

• 1.Receive, analyze, and process gifts of cash, checks, credit cards, online gifts, bankdrafts, in‑kind, pledges, stocks, matching gifts, and payroll deductions.
  
  Research any missing information and communicate with Advancement colleagues,other departments, and donors to determine the proper way to deposit anddesignate gifts as needed. Set up newdesignation numbers and appeal codes in Raisers Edge and coordinate with the Finance Department to allocate to the proper budget account. Generate and process Gift Check Deposits tothe Win Trust Bank Gift Account and run Deposit Detail Reports.
  
  Prepare daily batch reports. Create and upload e-files of all posted giftdocumentation and daily batch reports. Perform a routine reconciliation check with Raisers Edge and Authorize.netonline payment gateways. Supportsupervisor in reconciling and exporting Raisers Edge gift data for the Finance Dept. to post to budget accounts for month-endclose.
• 2. Export and combine data from eTeamSponsor and  to generate, reconcile, and process online gift batchesfor Athletic campaigns. Communicate with Donor, Athletic Dept. and Finance Dept. to resolve eTeamSponsor credit card disputes.
• 3. Schedule and maintain a system of recurringgifts ensuring timely annual acknowledgements.
• 4. Prepare and issue combined Gift Receipts and Thank You letters. Update donor records accordingly.
• 5. Maintaina system of matching gift companies as well as donor‑advised fundorganizations. Communicate with coordinators at corporations as needed.
• 6. Create new constituent records, research, and updatedata in Raiser’s Edge. Work on data integrity projects.

• 1. Assist in defining and documenting policy and procedures
• 2. Support interpretation of IRS rules and regulations for charitable giving
• 3. Utilize available research tools to conduct basic research and prospect identification searches as required.
• 4. Assist in departmental projects and events when applicable.
• 5. Other duties as assigned by the Director.
• 6. Create team meeting agendas and take team meeting notes.

Education: Bachelor Degree Required

Experience: Experience with data entry/gift processoing

Specific Skills: Strong customer service skills. Must be highlydetailed oriented, well organized, accurate, and able to maintain confidential information.

Specific Knowledge, Licenses, Certifications: Must already have working knowledge of entering and acknowledging gifts, Microsoft Office Word, Excel,and Outlook.

Physical Requirements: While performing the duties of thisjob, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to touch, handle or feel; andreach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Use of computer screen, phone and customer service. May require bending, or sitting for long periods of time.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception andability to adjust focus.

Travel (If applicable): N/A

Supervisory Responsibility (if applicable):N/A

Working Conditions: Standard office environment

Training: Must complete all trainings required by Benedictine University.

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