Manager of Program Administration Scales

Overview
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For 140 years, National Louis University has been driven by one core belief: education changes lives. Since our founding, we've stayed grounded in the values of innovation, access, excellence, and equity, and we've never wavered from the idea that education is the greatest lever for social and economic mobility. We are a student-focused community built on continuous improvement and a genuine commitment to serving those we teach.

Through education, we empower change and build stronger, healthier communities. Our hard-working team runs on collaboration and mutual respect, for one another and for every student we serve.

The Manager of Program Administration Scales (PAS/BAS) at the McCormick Institute for Early Childhood (MIEC) provides oversight of the PAS/BAS Certification and Reliability system, supporting the use of nationally recognized, research-based tools that define quality indicators for center-based and family child care administration. The Manager leads in-person and virtual professional learning related to both tools including reliability training, and supervises the Training and Certification, Administration Scales Specialist role.

The role leads the implementation of certification and recertification processes used across Illinois and nationally within Quality Rating/Recognition Improvement Systems (QRIS) and professional development systems. The role serves as a National Anchor for both Administration Scales. The Manager delivers in-person and virtual professional learning related to both tools, reviews applications and assessments, and maintains oversight of the databases housing all reliability information.

The Manager also cultivates and manages relationships with state administrators to guide training strategy, while coordinating a regular training schedule and serving as lead trainer in collaboration with MIEC staff, consultants, and tool authors.

• Plan, schedule, and deliver PAS/BAS Certification and Reliability and related trainings (in-person, national, and virtual), serving as lead trainer in close collaboration with other MIEC staff, consultants, and tool authors.
• Work with team members to develop and update professional learning experiences (in-person and virtual training, online modules, webinars, blended learning, follow-up supports, handouts, blogs, etc.) that reach a variety of audiences.
• Create new and update old PAS and BAS professional learning materials (content, PowerPoint, outline, handouts, packing list, etc.) to reflect updates as needed. Co-facilitate and facilitate trainings.
• Conduct PAS and BAS assessments as needed for internal initiatives (e.g., academy participants, reliability checks, certification).
• Work across Professional Learning and Innovation teams to assign one reliable trainer to serve as back-up for each reliability training scheduled. When possible, scheduling happens six months or more in advance to support scheduling across teams.
• Responsible for providing internal reliability training and building inter-rater reliability for MIEC staff.
• Support Training and Certification, Administration Scales Specialist in the production, assembly, and delivery of materials for reliability trainings.
• Oversee the maintenance and update of PAS and BAS webpage.
• Maintain records of reliability training scores and share information with the National Anchors during quarterly meetings.

• Manage certification and recertification processes, including complete one of the required certification reviews for each assessment, generate feedback, determine status and oversee the certification status communication process with PAS-BAS committee, review and clarify indicators, update notes, determine ratings, etc.
• Oversee the system for notifying certified individuals when their certifications are due to expire, aligning to reliability training recruitment and planning efforts.
• Assure that the BAS and PAS databases are updated in a timely manner to maintain the fidelity of MIEC’s records.
• Maintains resources, tools, and supports for certification and…