Administrative Assistant

General Job Description

Immediate Hiring - Apply Today! We are seeking a proactive, highly organized, and dependable Administrative Assistant to join our growing team. This position is essential to the day-to‑day success of our operations, providing administrative, scheduling, and accounting support while serving as a key communication link between office staff, field personnel, vendors, subcontractors, and customers. The ideal candidate is detail-oriented, able to manage multiple priorities, and thrives in a fast-paced environment.

If you enjoy problem-solving, staying organized, and being an important part of a team, we encourage you to apply.

United States, Georgia, Lithia Springs

• life insurance
• paid time off
• short term disability
• 401(k)

• Handle incoming/outgoing mail and packages.
• Maintain organized filing systems (electronic and paper).
• Perform clerical tasks: filing, scanning, copying, data entry.
• Manage office supplies and inventory.
• Schedule & Dispatch: coordinate warranty dispatch and production scheduling; assist with scheduling field personnel and managing calendars.
• Accounting Support (AP/AR):
  Assist with Accounts Payable (invoice processing, vendor communication); support Accounts Receivable (invoicing, payment tracking, follow‑ups); maintain accurate financial records and data entry; document management; prepare reports, spreadsheets, and correspondence using Microsoft Office; maintain and organize electronic records.
• Team Support: provide support to office and field staff; coordinate travel arrangements; communicate with vendors and subcontractors; assist with ordering materials and supplies; perform additional duties as assigned.

• Minimum Education:
  
  None.
• Minimum Years of
  
  Experience:
  
  0‑2.
• 1+ year of administrative or receptionist experience.
• Experience with scheduling/dispatch coordination.
• Basic experience with AP/AR processes.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organization and attention to detail.
• Ability to multitask and meet deadlines.
• Excellent communication skills.
• Must successfully pass all required pre‑employment screenings, including background check.
• Preferred: bilingual (English/Spanish).
• Experience in construction or skilled trades.
• Experience with Microsoft Dynamics.

• Ability to sit, stand, walk, bend, reach, and perform repetitive motions throughout the workday.
• Frequently use a computer, telephone, copier, scanner, and other standard office equipment.
• Ability to lift, carry, and move files, office supplies, and packages weighing up to 25 pounds.
• Ability to maintain focus and accuracy while performing detailed administrative tasks in a fast‑paced environment.
• Primarily works in a professional office setting with frequent interaction with office staff, field personnel, customers, vendors, and subcontractors.
• Occasional visits to warehouse, shop, or jobsite locations may be required to support operations and coordinate activities.
• May be exposed to varying noise levels and environmental conditions when visiting field or production areas.
• Ability to manage multiple priorities, adapt to changing schedules, and meet deadlines in a dynamic work environment.
• Occasional overtime or flexible work hours may be required based on business needs.
• Regular, reliable, and punctual attendance is an essential function of this position.

YES

PLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES:
Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with…