Administrative Assistant - Distribution Control Center

DCC Administrative Assistant Job Description Job Summary

• This position reports to the Distribution Control Center (DCC) Manager and provides support to approximately 114 employees across two locations. Responsibilities include processing expenses, invoicing, time keeping, conference room management, and using Microsoft applications for daily business challenges.

• Maintaining Manager’s schedule and calendar.
• Serving as receptionist and greeting guests at a restricted access facility.
• Processing employee time for multiple employees.
• Preparing and processing expense statements.
• Processing invoices in a timely manner.
• Adhering to all corporate accounting policies.
• Scheduling, planning and coordinating meetings and events, including logistics, agendas, presentations, meals, supplies, and billing.
• Managing conference room schedules and serving as the primary point of contact for audio/visual and catering needs.
• Scheduling and coordinating video and audio conferences.
• Taking meeting minutes and tracking action items.
• Making travel arrangements as needed.
• Maintaining employee files and other confidential or sensitive information.
• Filing, faxing, and copying.
• Answering phones and taking effective messages.
• Ordering and maintaining departmental supplies.
• Working with other administrative assistants to organize supply rooms and copy rooms.
• Maintaining S:
  Drive access, Outlook distribution lists, phone lists and SharePoint sites.
• Ensuring all monthly bills are paid and processed timely.
• Ensuring I-9 processing for new employees.
• Providing interview facilitation for the DCC team and other groups as needed.
• Sorting, opening and delivering department mail.
• Researching and preparing presentations, reports and communications.
• Coordinating and maintaining various awards.
• Supporting and coordinating special projects.
• Other department specific requirements as needed.

• High School Diploma or Equivalent strongly preferred.
• College degree a plus.
• Extensive secretarial/administrative experience in a busy, fast‑paced environment.
• Executive or Senior Manager level support in a corporate environment or relevant customer service/support role is preferred.
• Experience supporting a large, diverse department is highly desired.
• Experience managing a senior/executive level calendar, inbox and incoming calls with minimal distractions.
• Proficiency in scheduling meetings and resolving multiple conflicts through Microsoft Outlook.
• Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings.
• Prior data entry and reporting experience.
• Experience taking initiative and being a self‑starter in day‑to‑day responsibilities.
• Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired but not required.

• Ability to communicate with a diverse group including management, engineering, contract employees.
• Highly efficient and able to handle pressure and manage multiple deadlines well.
• Proven ability to initiate, plan, organize, monitor and report on several projects simultaneously.
• Professional representation of GPC with executives, managers, peers, department employees, vendors and other partners.
• Ability to manage the Manager’s calendar, travel, inbox and incoming calls with minimal distractions.
• Confidential screening of emails upon request and prioritizing request handling.
• Effective listening skills to understand customer needs.
• Excellent planning and organizational skills.
• Ability to multi‑task, organize, prioritize and perform activities in a fast‑paced environment.
• Effective team player who builds and maintains relationships with other Executive/Administrative Assistants across Georgia Power and the Southern Company system.
• Proven ability to produce accurate results with excellent attention to detail, independently and with minimal supervision.
• Excellent customer service, time management, phone, interpersonal and written/verbal communication skills.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Outlook).
• Ability to leverage resources to…